1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with HDR Engineering, Inc., for an expenditure up to $210,299.22, for professional engineering services for the Berrell Avenue Area Water Line Improvements Project, Division of Water Contract No. 1186.
The purpose of this project is to construct necessary improvements to the water distribution system in the Berrell Avenue Area. The improvements identified in the scope of work will replace or rehabilitate mains that have high break histories and require frequent maintenance. This project encompasses portions of 15 streets including Berrell Avenue, Denune Avenue, East Hudson Street, Rankin Avenue, Myrtle Avenue and others for a total of approximately 12,700 linear feet of 6-inch, 8-inch and 12-inch diameter water lines.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate water lines that have a high break frequency and, in some cases, increase the size of currently under-sized water lines. Replacement of these water lines will decrease burden on water maintenance operations. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and reduce unbilled water loss.
The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. past performance, 4. environmentally preferable offeror, and 5. local workforce.
Requests for Proposals (RFP's) were received on March 22, 2013 from HDR Engineering, Inc., Resource International, Inc., and Jones Stuckey Ltd., Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to HDR Engineering, Inc.
The Contract Compliance Number for HDR Engineering, Inc. is 47-0680568 (expires 09/10/14, MAJ). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc.
4. FISCAL IMPACT: Funds for this project are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into an agreement with HDR Engineering, Inc. for professional engineering services for the Berrell Avenue Area Water Line Improvements Project; and to authorize an expenditure up to $210,299.22 from the Water Works Enlargement Voted Bonds Fund; for the Division of Water. ($210,299.22)
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WHEREAS, three technical proposals for professional engineering services for the Berrell Avenue Area Water Line Improvements Project were received on March 22, 2013; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to HDR Engineering, Inc.; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to expend funds within the Water Works Enlargement Voted Bonds Fund for the Berrell Avenue Area Water Line Improvements Project; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Berrell Avenue Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Berrell Avenue Area Water Line Improvements Project with the best, most responsive, and responsible bidder, HDR Engineering, Inc., 2800 Corporate Exchange Drive, Suite 270, Columbus, Ohio 43231; for an expenditure up to $210,299.22; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That an expenditure up to $210,299.22 is hereby authorized for the Berrell Avenue Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690236-100057 (carryover), OCA Code 623657, Object Level Three 6677.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.