Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement agreement with 1354 Ida Avenue LLC for the Ida Avenue Water Line Improvements Project, Division of Water Contract No. 2058.
The 1.5-inch and 2-inch water mains along Ida Avenue were installed in the early 1920's and are near the end of their expected useful life. Using asset management principles, the mains were identified to be replaced as part of the Division of Water's Capital Improvement Plan. This project will replace the water mains with a 6-inch water main.
Upon passage of this Ordinance, the City of Columbus will agree to pay a guaranteed maximum reimbursement of $230,185.00 to 1354 Ida Avenue LLC. The developer has agreed to construct the improvements at their cost and then obtain reimbursement from the City. Funding for the reimbursement is provided by the Department of Public Utilities.
A guaranteed maximum cost reimbursement with 1354 Ida Avenue LLC provides that they construct the public improvement on the City's behalf; and that the project is publicly bid and subject to reimbursement agreement with the City.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: By entering into an agreement with the developer, water mains that are inadequately sized and have reached the end of their useful life will be replaced.
3. BID INFORMATION: The Department of Public Utilities will assist the developer with competitively bidding this project through the Vendor Services website.
4. CONTRACT COMPLIANCE NO.: 46-2617685 | exp. 6/27/15 | MAJ
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against 1354 Ida Avenue LLC.
5. FISCAL IMPACT: A transfer within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement agreement with 1354 Ida Avenue LLC, pursuant to Section 186 of the Columbus City Charter for replacement of water mains as part of the Ida Avenue Water Line Improvements Project for the Division of Water; to authorize a transfer and expenditure of up to $230,185.00 within the Water Works Enlargement Voted Bonds Fund, and to amend the 2013 Capital Improvements Budget. ($230,185.00)
Body
WHEREAS, the Director of Public Utilities needs to enter into a Guaranteed Maximum Reimbursement agreement with 1354 Ida Avenue LLC for the Ida Avenue Water Line Improvements Project; and
WHEREAS, the City will pay, with funds provided by the Department of Public Utilities, a guaranteed maximum reimbursement of $230,185.00; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with 1354 Ida Avenue LLC, for the Ida Avenue Water Line Improvements Project, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a Guaranteed Maximum Reimbursement Agreement with 1354 Ida Avenue LLC, 5179 Baypointe Drive, Powell, Ohio 43065; in an amount up to $230,185.00, pursuant to Section 186 of the Columbus City Charter for construction of a 6-inch water main for the Ida Avenue Water Line Improvements Project, for the Division of Water
SECTION 2. That the City Auditor is hereby authorized to transfer $230,185.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6698, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690428-100001 (carryover) | DRWP Cap. Incr.-DD/Constr. | 664281 | -$230,185.00
606 | 690236-100083 (carryover) | Ida Ave. Area WL Imp's | 663683 | +$230,185.00
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690428-100001 (carryover) | DRWP Cap. Incr.-DD/Constr. | $8,470,541 | $8,240,356 | -$230,185
606 | 690236-100083 (carryover) | Ida Ave. Area WL Imp's | $0 | $230,185 | +$230,185
SECTION 4. That for the purpose of reimbursing 1354 Ida Avenue LLC the costs associated with construction of a 6-inch water main along Ida Avenue, an expenditure up to $230,185.00 is hereby authorized as follows: Division of Water, Dept./Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690236-100083 (carryover), OCA Code 663683, Object Level Three 6698.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.