Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with SimplexGrinnell LP for the Maintenance and Support of the City of Columbus Neighborhood Safety Cameras.
As part of a comprehensive approach to preventing and fighting crime in Columbus neighborhoods, the City of Columbus entered into contract with SimplexGrinnell in 2011 to design and install cameras in five original neighborhoods. The original contract has since been modified to increase the number of cameras in the five original neighborhoods and to install new cameras in the Downtown area, including Genoa Park, North Bank Park, Broad and Front Street. All warranties on the cameras installed prior to this year have expired. This legislation is seeking authorization to enter into contract with SimplexGrinnell to perform full-service preventative maintenance on approximately 60 existing camera locations as well as any new systems that may be installed during the life of this contract. The proposed contract will be for one year from the date of the execution of the contract with three one-year extension options thereafter.
Bid Information: Formal bids were solicited and two companies responded to solicitation number SA004907 and submitted a bid on May 9, 2013 as follows (0 FBE, 0 MBE):
SimplexGrinnell LP $139,000.00
Federal Signal Safety and Security Systems: $168,696.00
The Department of Public Safety recommends the bid award be made to the most responsive and responsible bidder, SimplexGrinnell LP.
Emergency action is requested due to the need to have a maintenance and support contract in place as soon as practical to ensure the continued operation and maintenance of the camera systems .
SimplexGrinnell's Contract Compliance No. is 58-2608861, with an expiration date of March 23, 2014.
Fiscal Impact: This legislation authorizes the expenditure of $150,000.00 from the Division of Support Service's General Fund operating budget for the Maintenance and Support of the Neighborhood Safety Cameras. The total amount of this legislation, $150,000.00, includes the purchase of labor, materials and supplies for repairs that fall outside of the negotiated scope of service. This ordinance will also transfer funds within the general fund budget, from Support Services Personnel Budget to Materials and Supplies.
Title
To authorize the transfer of funds within the the Division of Support Services General Fund Budget; to authorize the Director of the Department of Public Safety to enter into a contract with SimplexGrinnell for the maintenance and support of the City of Columbus' Neighborhood Safety Cameras; to authorize the expenditure of $150,000.00 from the General Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, it is necessary to authorize the City Auditor to transfer funds between Object Level Ones within the Division of Support Services General Fund Budget, from Object Level One 01 to Object Level One 03.; and
WHEREAS, there is a need for the Director of Public Safety to enter into a service agreement with SimplexGrinnell, on behalf of the Division of Support Services for the maintenance of the City of Columbus' Neighborhood Safety Cameras; and
WHEREAS, funds are budgeted in the Division of Support Services' 2013 General Fund Personnel Budget either for the hiring of two maintenance workers to maintain the cameras or to contract out the service to a third party; and
WHEREAS, the Director of Public Safety has decided that the most effective and efficient way to maintain the Neighborhood Safety Cameras is to seek a maintenance contract with an outside vendor; and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department in that it is immediately necessary to authorize the Public Safety Director to enter into a contract with SimplexGrinnell for the maintenance and service of the safety cameras as part of a comprehensive approach to keeping the public safe, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds between Object Level Ones within the Division of Support Services General Fund Budget as Follows;
FROM:
Div. 30-02 |Fund: 010 | Obj. Level One: 01 | Obj. Level 3: 1101 | OCA: 320104 | Amount: $86,549.00
Div. 30-02 |Fund: 010 | Obj. Level One: 01 | Obj. Level 3: 1150 | OCA: 320104 | Amount: $23,040.00
Div. 30-02 |Fund: 010 | Obj. Level One: 01 | Obj. Level 3: 1160 | OCA: 320104 | Amount: $12,117.00
Div. 30-02 |Fund: 010 | Obj. Level One: 01 | Obj. Level 3: 1171 | OCA: 320104 | Amount: $ 1,255.00
Div. 30-02 |Fund: 010 | Obj. Level One: 01 | Obj. Level 3: 1173 | OCA: 320104 | Amount: $ 3,462.00
TOTAL $126,423.00
TO:
Div. 30-02 |Fund: 010 |Obj. Level One: 03 |Obj. Level 3: 3372| OCA: 320104 | Amount: $126,423.00
SECTION 2. That the Director of Public Safety is hereby authorized and directed to enter into a contract on behalf of the Division of Support Services with SimplexGrinnell for the maintenance and support of the City of Columbus' Neighborhood Safety Cameras.
SECTION 3. That the expenditure of $150,000.00, or so much thereof as may be necessary in regards to the action authorized in Section 2, be and is hereby authorized and approved as follows:
Div. 30-02 | Fund: 010 | Obj. Level 1: 03 | Obj. Level 3: 3372 | OCA: 320104 | Amount: $150,000.00
SECTION 4. That the City Auditor is authorized to make the necessary transfer within the General Fund, and such funds are herby appropriated to carry out the purpose of this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.