Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings, with the companies listed below. These parts are needed to refurbish the settling basins and flocculation channels at the Hap Cremean Water Plant. The Division of Water would like to establish Blanket Purchase Orders, based on these contracts, in the amount of $325,000.00. The parts to be purchased from the contract will be used for the Hap Cremean Water Plant capital project which includes the replacement and installation of settling basins and chemical mixing of flocculators.
Vendor UTC# & Expiration Date
Applied Industrial Technologies FL005042 - 8/31/13
Hoffman’s Machining & Repair LLC FL005342 - 9/30/14
*Siemens Water Technologies, LLC FL005022 - 7/31/14
(*fka Siemens Industry, Inc.; name change going through under Ordinance No. 1781-2013)
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these companies.
2. CONTRACT COMPLIANCE:
Applied Industrial Technologies, 34-0117420 expires 6/14/15, Majority
Hoffman’s Machining & Repair LLC, 34-1898313, expires 5/14/14, Majority
*Siemens Water Technologies, LLC, 80-0909020, expires x/xx/xx
(*fka Siemens Industry, Inc. former C.C# was 13-2762488, currently inactive, Majority)
3. FISCAL IMPACT: Funds for these expenditures are included the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders for Basin and Flocculator Parts at the Hap Cremean Water Treatment Plant; based on existing Universal Term Contracts; for the Division of Water; and to authorize an expenditure up to $325,000.00 from the Water Works Enlargement Voted Bonds Fund. ($325,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts with Applied Industrial Technologies, Siemens Industry Inc. (name change to Siemens Water Technologies, LLC currently in process under Ordinance No. 1781-2013), and Hoffman’s Machining and Repair LLC for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings; and
WHEREAS, the Division of Water needs to purchase these parts as part of a capital project at the Hap Cremean Water Plant to refurbish the settling basins and flocculation channels at the Hap Cremean Water Treatment Plant; and
WHEREAS, it is necessary for this Council to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish settling basins and flocculation channels based on existing Universal Term Contracts, and said expenditures are to come from the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish settling basins and flocculation channels, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings, from established Universal Term Contracts with Applied Industrial Technologies, Siemens Industry Inc. (name change to Siemens Water Technologies, LLC currently in process under Ordinance No. 1781-2013), and Hoffman’s Machining and Repair LLC, in a total amount of $325,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That an expenditure up to $325,000.00 is hereby authorized for parts needed to refurbish settling basins and flocculation channels within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690507-100000 (carryover), Object Level Three 6690, OCA Code 665070, as designated below:
Vendor Name Amount
Applied Industrial Technologies $ 46,000.00
Siemens Water Technologies, LLC $144,000.00
(fka Siemens Industry Inc.)
Hoffman’s Machining and Repair LLC $135,000.00
$325,000.00
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.