Explanation
This ordinance authorizes the City Attorney to enter into the second year of a three-year contract with LexisNexis, a division of Reed Elsevier, Inc., for the provision of on-line legal research services. This provider was selected because it best meets the needs of the City Attorney's office. The services will be for access to on-line legal research that includes Accurint for Government, Labor Law, and Lexis for MS Office.
The original contract was authorized by Ordinance 0547-12 passed April 4, 2012.
The cost for the Accurint services will remain the same in the second and third years. The cost for the other services will increase $288.00 in the second and third years. The total annual cost was $53,640.00 for the first year; and will be $53,928.00 for the second year and $54,216.00 for the third year
FISCAL IMPACT:
The cost of the second year of the contract, for the period of 06/01/13 through 05/31/14, will be $53,928.00. These funds are included in the City Attorney's 2013 approved general fund budget.
CONTRACT COMPLIANCE NUBMER:
LexisNexis, a division of Reed Elsevier, Inc. CC#: 521471842 Expires: 10/21/2013.
Title
To authorize the City Attorney to enter into the second year of a three year contract with LexisNexis a division of Reed Elsevier, Inc. for the provision of on-line legal research services; to authorize the expenditure of Fifty-three Thousand Nine Hundred Twenty-eight Dollars from the General Fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($53,928.00)
Body
WHEREAS, the City Attorney's Office is in need of on-line legal research resources; and
WHEREAS, ordinance 0547-2012 authorized a three year contract with LexisNexis, a division of Reed Elsevier, Inc. for on-line legal research services; and
WHEREAS, the City Attorney's Office would like to enter into the second year of said three-year contract for the term 06/01/13 through 05/31/14, and
WHEREAS, the City Attorney's Office requests and recommends the waiver of the competitive bidding provisions of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that this contract will ensure uninterrupted availability of necessary on-line legal research services and thereby preserve the public health, peace, property, safety and welfare; and, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the City Attorney be and hereby is authorized to enter into the second year of a three-year contract with LexisNexis a division of Reed Elsevier, Inc. for on-line legal research services for the term 06/01/13 through 05/31/14.
SECTION 2. That City Council deems it to be in the best interest of the City to waive the provisions of Chapter 329 of Columbus City Codes pertaining to competitive bidding and the same are hereby waived for the purposes of entering into this contract.
SECTION 3. That the sum of Fifty-three Thousand Nine Hundred Twenty-eight Dollars ($53,928.00), or so much thereof as may be necessary is hereby authorized to be expended to pay the cost of said contract from: Department 2401, General Fund 010, Organizational Cost Accounting Code 240101, Object Level Three 3332.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.