Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual software maintenance and support agreement with Hach Company for the Water Information Management System (WIMS). The original agreement (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010. The agreement was most recently renewed by authority of ordinance 1807-2012, passed September 10, 2012, through purchase order EL013564. This renewal will provide another year of maintenance and support for the period October 1, 2013 to September 30, 2014, at a cost of $8,136.00.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance also requests approval to continue services provided by Hach Company in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
FISCAL IMPACT:
In 2011 and 2012, the Department of Technology legislated $11,532.00 and $17,707.00 respectively with Hach Company for software maintenance and support services. This request in the amount of $8,136.00, has been budgeted and identified within the Department of Technology Internal Services Fund. The aggregate contract total including this request is $50,996.00.
CONTRACT COMPLIANCE:
Vendor Name: Hach Company F.I.D/C.C.#: 42 - 0704420 Expiratio...
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