Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual software maintenance and support agreement with Hach Company for the Water Information Management System (WIMS). The original agreement (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010. The agreement was most recently renewed by authority of ordinance 1807-2012, passed September 10, 2012, through purchase order EL013564. This renewal will provide another year of maintenance and support for the period October 1, 2013 to September 30, 2014, at a cost of $8,136.00.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance also requests approval to continue services provided by Hach Company in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
FISCAL IMPACT:
In 2011 and 2012, the Department of Technology legislated $11,532.00 and $17,707.00 respectively with Hach Company for software maintenance and support services. This request in the amount of $8,136.00, has been budgeted and identified within the Department of Technology Internal Services Fund. The aggregate contract total including this request is $50,996.00.
CONTRACT COMPLIANCE:
Vendor Name: Hach Company F.I.D/C.C.#: 42 - 0704420 Expiration Date: 04/03/2014
Title
To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an annual contract with Hach Company for software maintenance and support on the WIMS system; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $8,136.00 from the Department of Technology Internal Services Fund. ($8,136.00)
Body
WHEREAS, the Director of the Department of Technology and the Director of the Department of Public Utilities have a need to renew an annual contract for software maintenance and support with Hach Company; to enable the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information and reporting, and
WHEREAS, this contract renewal provides software maintenance and support on the Water Information Management System (WIMS) and obligates the vendor to provide upgrades, new releases and technical support for the software licensed to the Department of Public Utilities for a one (1) year term period from October 1, 2013 through September 30, 2014, in the amount of $8,136.00, and
WHEREAS, WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently, and
WHEREAS, this contract renewal is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07, and
WHEREAS, it is necessary to renew a contract with Hach Company to provide software maintenance and support on the WIMS system, so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities are hereby authorized to renew an annual contract with Hach Company, to provide software maintenance and support on the Water Information Management System (WIMS), of which the contract also obligates Hach Company to provide upgrades, new releases and technical support on the software licensed to the Department of Public Utilities, in the amount of $8,136.00, for a one (1) year term period from October 1, 2013 through September 30, 2014.
SECTION 2: That the expenditure of $8,136.00 or so much thereof as may be necessary is hereby authorized to be expended from Div.:47-01|Fund:514 as follows:
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $496.30| Electricity/Power
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $3,156.77| Water
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $3,539.15| Sanitary Sewers & Drains
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $943.78| Storm Water
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That this contract renewal is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.