Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford for the acquisition of twenty (20) vehicles for the Fleet Management Division to be distributed to the following divisions: Code Enforcement, Communications, Refuse, Recreation and Parks, Income Tax, Facilities, and Housing. These new vehicles will be replacing older higher mileage vehicles that will reduce maintenance costs, and reduce petroleum fuel consumption.
The vehicles that are being purchased are as follows:
Code Enforcement- Ford Focus S model (8)
Communications- Ford Focus S model (1)
Refuse- Ford Escape (2)
Recreation and Parks- Ford Focus S model (1)
Income Tax- Ford Focus Hatchback (1)
Facilities- Ford Focus S model (4)
Housing- Ford Focus S model (3)
Byers Ford Contract Compliance Number is 31-4139860 and expires 02/10/2014
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: A total of $299,882.00 will be spent from the Special Income Tax Fund and was adopted as part of the 2013 budget.
Emergency Action is requested so that the order for these vehicles can be placed and older high mileage vehicles can be removed from service.
Title
To authorize the Finance and Management Director to establish purchase orders with Byers Ford for the purchase of twenty (20) vehicles for use by various City divisions; to authorize the appropriation of $299,882.00 and expenditure from the Special Income Tax fund; and to declare an emergency. ($299,882.00)
Body
WHEREAS, various city divisions including Code Enforcement, Communications, Refuse, Recreation and Parks, Income Tax, Facilities, and Housing have a need to replace older and high mileage vehicles; and
WHEREAS, the replacement of some of these vehicles would greatly reduce the maintenance expense associated with older vehicles; and
WHEREAS, funding for these vehicles is available in the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Code Enforcement, Communications, Refuse, Recreation and Parks, Income Tax, Facilities, and Housing, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order for the purchase of these vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to establish a purchase order with Byers Ford, in accordance with the terms and conditions of contract number FL005467, for the purchase of twenty (20) vehicles on behalf of various divisions of the City.
SECTION 2. That the City Auditor is authorized to appropriate $299,882.00 within the Special Income Tax Fund as follows: Fund 430, Div 45-05; OCA 454301, Object Level Three: 6650.
SECTION 3. That the expenditure of $299,882.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $299,882.00
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.