Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with The Righter Co., Inc. for the Watershed Miscellaneous Improvements - Sewer Lateral Repair Project, for the Division of Water.
The original contract was established in 2011, under Ordinance No. 1584-2011, and consisted of repairs, modifications, and/or replacement of various Division of Sewerage and Drainage (DOSD) facility components and associated equipment. The original contract was for a duration of one year with the option to renew for two additional years, on a year to year basis. The contract allows for other Department of Public Utilities to utilize the contract.
The original contract and Modification No. 1 provided funds for services to be provided at DOSD facilities.
Modification No. 2 provided funds for services at DOSD and Division of Power (DOP) facilities.
Modification No. 3 (Ord# 1619-2013 in process) is requesting DOW Operations & Maintenance Funds for compressor repair at the Division of Water Parsons Avenue Water Treatment Plant (PAWP).
Modification No. 4 (current) will provide DOW Capital Improvement Funds needed to furnish all materials, equipment, and labor necessary for the replacement of two 6" sanitary sewer laterals at the DOW Hoover Reservoir Maintenance/Ranger Facility, the replacement of one 6" sanitary sewer lateral at the DOW Griggs Maintenance Facility, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
1.1 Amount of additional funds to be expended: $114,011.00
Original Contract Amount: $ 400,000.00 (EL012263)
Modification 1: $ 675,000.00 (EL013743)
Modification 2: $ 650,000.00 (EL014329)
Modification 3 (Ord# 1619-2013 pending): $ 20,000.00 (TBD)
Modification 4 (current): $ 114,011.00 (TBD)
Total (Orig. + Mods.1-4) $1,859,011.00
1.2. Reasons additional goods/services could not be foreseen:
The original legislation, under Ordinance No. 1584-2011, anticipated the contract would be funded incrementally with modifications on an approximate annual basis. It was also anticipated that if unforeseen issues or difficulties were encountered that would require additional funding, a modification would be requested (see attachment to original Ordinance 1584-2011 Contract Information Form.) The original contract also anticipated that various facilities throughout the Department would utilize the services of this contract when needed and would add their sites when maintenance repairs were required. The Division of Water anticipated performing work under this contract and as a result of this modification has added their sites to the scope.
1.3. Reason other procurement processes are not used:
The same service is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
1.4. How cost of modification was determined:
A Request for Proposal was prepared by the City and forwarded to the contractor. The contractor prepared a detailed proposal; the original contract provided allowable labor rates and mark-ups. The City project manager and design consultant reviewed the proposal and determined the price to be acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This Modification (No. 4) will provided needed replacement for two sanitary sewer laterals at the DOW Hoover Reservoir Maintenance/Ranger Facility and one sanitary sewer lateral at the DOW Griggs Maintenance Facility. The replacement of these sanitary sewer laterals will help to ensure that there is no pollution of the environment. There was no community outreach or input in the development of this project.
3. CONTRACT COMPLIANCE INFO: 31-0889208, expires 1/7/15, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Righter Co., Inc.
4. FUTURE MODIFICATIONS: It is anticipated that this contract will be modified a fifth time in 2014 for the Division of Sewerage and Drainage.
5. FISCAL IMPACT: Funds for this expenditure are included within the Water Works Enlargement Voted Bonds.
Title
To authorize the Director of Public Utilities to execute a planned modification for the construction contract with The Righter Co., Inc. for the Watershed Miscellaneous Improvements - Sewer Lateral Repair Project; for the Division of Water; and to authorize an expenditure up to $114,011.00 within the Water Works Enlargement Voted Bonds Fund. ($114,011.00)
Body
WHEREAS, Contract No. EL012263, under Ordinance No. 1584-2011, with The Righter Co., Inc. was certified by the Auditor's Office on December 2, 2011, for maintenance on various Division of Sewerage and Drainage (DOSD) facility components and associated equipment; and
WHEREAS, the contract was for a duration of one year with the option to renew for two additional years, and that additional Public Utility facilities may be added in the future; and
WHEREAS, Modification No. 1, known as Contract No. EL013743, under Ordinance No. 1969-2012, with The Righter Co., Inc. was certified by the Auditor's Office on December 4, 2012 for year two of services needed for various DOSD facilities; and
WHEREAS, Modification No. 2, known as Contract No. EL014329, under Ordinance No. 0809-2013, with The Righter Co., Inc. was certified by the Auditor's Office on May 6, 2013 for year three of services needed for various DOSD facilities, and also included Division of Power (DOP) facilities; and
WHEREAS, Modification No. 3, currently being legislated under Ordinance No. 1619-2013 (using O&M funds), with The Righter Co., Inc. for compressor repair at the Division of Water's (DOW) Parsons Avenue Water Treatment Plant; and
WHEREAS, Modification No. 4, (current) to the contract is necessary in order to replace 6" sanitary sewer laterals at DOW's Hoover Reservoir Maintenance/Ranger and Griggs Maintenance facilities; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a modification to the construction contract for the Watershed Miscellaneous Improvements - Sewer Lateral Repair Project with The Righter Co., Inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the construction contract with The Righter Co., Inc. for the Watershed Miscellaneous Improvements - Sewer Lateral Repair Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the construction contract with The Righter Co., Inc., 2424 Harrison Road, Columbus, Ohio 43204; for the Watershed Miscellaneous Improvements - Sewer Lateral Repair Project, in the amount of $114,011.00.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That an expenditure up to $114,011.00 is hereby authorized for the Watershed Miscellaneous Improvements - Sewer Lateral Repair Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690411-100000 (carryover), Object Level Three 6630, OCA Code 606411.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.