Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with Master Maintenance LLC for the purpose of providing Janitorial Services for various Department of Public Utilities facilities. The work to be performed under these specifications will be Janitorial Services at the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Compost Facility and the Sewer Maintenance Operations Center. Other Department sites may be added in the future. The work to be performed under these specifications include cleaning services for not only office areas but also other industrial type areas such as store rooms, stock rooms, construction trailers, areas adjacent to garages, kitchens and break rooms. The contractor shall furnish any and all cleaning and sanitation supplies and any other products required to provide the cleaning services.
The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the provisions of Section 329 (SA004991). One hundred twenty-two (122) vendors were solicited (1 V1, 2 MBR, 27 M1A, 1 HL1, 3 F1 and 88 MAJ). Nine (9) bids (1 MBE, 2 MA1, 5 MAJ and 1 Pending Certification) were received on June 12, 2013. The lowest bidder was AA Programmed Janitorial and Building Maintenance Inc. (MBR). This bidder checked "no" for the Environmental Preference. The second lowest bidder was Master Maintenance LLC (MAJ). This bidder declared that they are an Environmental Preferred Bidder and therefore the Environmental Preference applied for the purpose of awarding this bid in accordance with Columbus City Code Chapter 329.31, therefore this bidder is deemed the lowest responsive and responsible and best bidder.
This contract is for one (1) year, from the date of execution, with the option to renew for three (3) additional years based upon mutual agreement, budgeted funds and approval by City Council.
SUPPLIER: Master Maintenance LLC (31-1585601), Expires July 26, 2014
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $174,240.00 is budgeted and needed for this purchase.
$185,658.04 was spent in 2012
$152,436.00 was spent in 2011
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to prevent a lapse in janitorial services as the current contract is set to expire in August.
Title
To authorize the Director of Public Utilities to enter into a contract with Master Maintenance LLC to provide Janitorial Services for various facilities of the Department of Public Utilities, to authorize the expenditure of $174,240.00 from the Sewer System Operating Fund, and to declare an emergency. ($174,240.00)
Body
WHEREAS, there is a need for Janitorial Services for various Department of Public Utilities facilities. The work to be performed under these specifications will be Janitorial Services at the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Compost Facility and the Sewer Maintenance Operations Center. Other Department sites may be added in the future, and
WHEREAS, the Department of Public Utilities solicited Competitive Bids for Janitorial Services in accordance with the provisions of Section 329, and
WHEREAS, nine (9) bids were received and reviewed by the Department of Public Utilities on June 12, 2013, SA004991, for Janitorial Services, and
WHEREAS, the lowest bidder was AA Programmed Janitorial and Building Maintenance Inc. (MBR). This bidder checked "no" for the Environmental Preference, and
WHEREAS, the second lowest bidder was Master Maintenance LLC (MAJ). This bidder declared that they are an Environmental Preferred Bidder and therefore the Environmental Preference was applied for the purpose of awarding this bid in accordance with Columbus City Code Chapter 329.31, therefore this bidder is deemed the lowest responsive and responsible and best bidder, and
WHEREAS, this contract is for one (1) year, from the date of execution, with the option to renew for three (3) additional years based upon mutual agreement, budgeted funds and approval by City Council, and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into contract with Master Maintenance LLC for Janitorial Services at the various facilities of the Department of Public Utilities, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately to enter into contract to prevent a lapse in janitorial services as the current contract is set to expire in August, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to contract with Master Maintenance LLC for Janitorial Services at the various facilities of the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $174,240.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department/Divison 60-05, to pay the cost of this contract as follows:
OCA: 605378
Object Level 1: 03
Object Level 03: 3396
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.