Explanation
BACKGROUND
The Division of Design and Construction, Department of Public Service office at 1800 E. 17th Avenue has experienced a catastrophic failure of its heating, venting and air conditioning (HVAC) system. Temperature control capability has been lost, and much of the equipment has been damaged due to a contaminant that has entered the pneumatic control system. This has rendered all of the building's thermostats inoperative and is causing extreme temperature swings throughout the building.
This ordinance will authorize the transfer of cash and appropriation of $310,000.00 between projects and OCA codes within the Street & Highway Improvement Fund, Fund 766 for the Department of Public Service, Division of Design and Construction, to re-align appropriation with projected expenditures identified in the Mayor's Emergency Letter dated May 23, 2013. It also authorizes the City Auditor to reestablish a purchase order with the proper project accounting codes.
FISCAL IMPACT
The funding associated with this ordinance is $310,000.00 on EA010381. This ordinance authorizes the transfer of cash and appropriation between projects and OCA codes within the Street & Highway Improvement Fund, Fund 766 providing for expenditures accordingly and reestablishes a new EA with proper accounting codes.
EMERGENCY
Emergency action is requested by the Department of Public Service to allow financial transactions to be posted into the City's accounting system by the City of Columbus, City Auditor's Office as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize and direct the City Auditor to transfer cash and appropriation between projects on an existing purchase order within the Street and Highway Improvements Fund in the amount of $310,000.00 for the Department of Public Service, in order to provide the funding necessary to cover expenditures for emergency heating and cooling repairs; and to declare an emergency. ($310,000.00)
Body
WHEREAS, there is a need for emergency repair of the HVAC system at the 1800 E. 17th Avenue building; and
WHEREAS, the transfer and appropriation of $310,000.00 between projects and OCA codes is necessary for funding to cover the expenditures for the emergency heating and cooling repairs; and
WHEREAS, an emergency exists in the usual daily operations of the City of Columbus, Division of Design and Construction, Department of Public Service, in that it is immediately necessary to transfer and appropriate funds between projects and OCA codes within the Street & Highway Improvement Fund, Fund 766 for anticipated expenditures, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer and appropriate $310,000.00 between projects and OCA codes on EA010381 within the Street & Highway Improvement Fund, Fund 766 to re-align appropriation with projected expenditures that were identified in the Mayor's Emergency Letter dated May 23, 2013 as follows:
FROM:
Project OCA Code Object Level 3 Amount
590133-100000 591137 6620 $310,000.00
TO:
Project OCA Code Object Level 3 Amount
590132-100000 591136 6620 $310,000.00
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance his hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.