Explanation
BACKGROUND: For the option to establish a UTC contract for Fairbanks Morse Pump Parts & Services for the Division of Sewerage and Drainage, the primary user. This contract will provide for purchase of parts and repair services for the maintenance and repair of Fairbanks Morse pumps in use at the City’s Jackson Pike Wastewater Treatment Plant and the wastewater system managed by the Sewer Maintenance Operations Center. The pumps are used for flushing and sludge return during the treatment process. The term of the proposed option contract would be approximately two years, expiring September 30, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 30, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004934). Sixty-nine (69) bids were solicited: (M1A-0, F1-0, MBR-1). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Pentair Pump Group, Inc. dba Fairbanks Morse, MAJ, CC# 41-1881858 expires 06/11/2015, All Items, $1.00
Total Estimated Annual Expenditure: $140,000.00, Division of Sewerage and Drainage, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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