Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with S.A. Comunale Company, Inc. for the renovation of the fire alarm system and fire pump at Fire Station No. 1/9, 300 N. Fourth Street. The contract for the renovation of fire alarms was authorized by Ordinance No. 2837-2012, passed Council on December 17, 2012. The original contract between Facilities Management and S.A. Comunale was authorized by ordinance 0726, 2008, with four one-year renewal options.
Earlier legislation authorized the renovation of the fire alarm systems at various Division of Fire facilities, including Fire Station 1/9. Upon final inspection of the renovation of the fire alarm system, the building inspector noted that additional duct detectors needed to be added to the new fire alarm system. An additional horn/strobe also needed to be added to bring the new fire alarm system to code. The fire pump controller also failed during a routine inspection, necessitating a new fire pump controller. A final inspection will be performed upon completion of said renovations.
S.A. Comunale was chosen to perform this work because it has been the Facilities Management Divisions contractor for the fire alarm systems. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action requested to meet the operational needs of the Division of Fire facilities as quickly as possible, thereby ensuring compliance with all safety regulations.
S. A. Comunale Company, Inc. Contract Compliance No. 34-1122758, expiration date 12/13/14.
FISCAL IMPACT: Ordinance 2837-2013 originally authorized a contract with S.A. Comunale in the amount of $185,705.00 to renovate fire alarm systems at various Fire Stations. The cost of this contract is $26,614.40, bringing the total contract cost to $212,319.00. Sufficient funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Division of Facilities Management with S.A. Comunale for the renovation of the fire alarm system at Fire Station No. 1/9, 300 N. Fourth Street; to authorize the expenditure of $26,614.40 from the Safety Voted Bond Fund; and to declare an emergency. ($26,614.40)
Body
WHEREAS, it is necessary to modify the contract with S.A. Comunale for the renovation of fire alarm system at Fire Station No. 1/9, 300 N. Fourth Street; and
WHEREAS, it is necessary for the Facilities Management Division to provide smoke and fire alarm testing, as well as the inspection and repair of said items, including sprinklers, fire pumps, and other fire suppression equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management, Facilities Management Division, in that it is immediately necessary to modify a contract with S.A. Comunale, Inc. for the renovation of the fire alarm system at Fire Station No. 1/9, 300 N. Fourth Street, to meet the operational needs of the Division of Fire facilities as quickly as possible, thereby ensuring compliance with all safety regulations, thereby preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract behalf of the Facilities Management Division with S.A. Comunale for the renovation of the fire alarm system at Fire Station No. 1/9, 300 N. Fourth Street.
SECTION 2. That the expenditure of $26,614.40, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorize and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $26,614.40
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.