Explanation
This ordinance authorizes the Finance and Management Director to enter into a one year contract with the option to extend the contract for four (4) additional one year periods for the Fleet Management Division for welding and fabrication services.
Solicitation SA004972 was publicly posted to the City of Columbus Vendor Services web site through June 10, 2013.
Two (2) companies responded to this solicitation:
Blackburn's Fabrication CC# 311446789 expires 11/10/2012
Crown Welding & Fabricating LLC (MBE) CC# 270693329 expires 06/05/2015
The Fleet Management Division recommends awarding this contract to Crown Welding & Fabricating LLC. Crown was the lowest, responsive, responsible bidder
Fiscal Impact: There are funds available in the Fleet Services Fund 513, for welding, fabrication and services.
Emergency action is requested because it is necessary to have contracts established for welding and fabrication services for fleet vehicles including Refuse Collection, Police and Fire Divisions.
Title
To authorize the Finance and Management Director to enter into contract with Crown Welding & Fabricating LLC for welding and fabrication services; to authorize the expenditure of $100,000.00 from the Fleet Services Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, a need exists for welding and fabrication services for City fleet vehicles; and
WHEREAS, the Fleet Management Division solicited a bid and recommends awarding to Crown Welding & Fabricating LLC; and
WHEREAS, an emergency exists in the usual daily operations of the Fleet Management Division in that it is necessary to enter into contract with Crown Welding & Fabricating LLC for welding and fabrication services for City vehicles for the preservation of public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with Crown Welding & Fabricating LLC welding and fabrication through June 30, 2014
SECTION 2. That the expenditure of $100,000.00 or so much thereof that may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451403
Object Level 1:03
Object Level 3:3373
Amount: $100,000.00
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.