Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Parsons Brinckerhoff, Inc., in the amount of up to $490,000.00 for the Traffic Signal Installation - General Engineering Traffic Signals & Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements contract.
The intent of this project is to provide additional resources to perform traffic signal studies, pedestrian safety studies, and complete design for such projects. The projects developed under this program are typically small to moderate size improvements, and frequently include performing a traffic study to determine if a traffic signal, marked crosswalk, or pedestrian signal is warranted; designing roadway improvements such as turn lanes; designing a new signal; designing a replacement signal; designing modifications to an existing signal; or designing pedestrian crossing and related facilities.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Traffic Signal Installation - General Engineering Traffic Signals & Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements contract. The project was formally advertised on the Vendor Services web site from May 16, 2013, to June 6, 2013. The city received five (5) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 14, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Parsons Brinckerhoff, Inc. Columbus, OH MAJ
ADR & Associates, Ltd. Columbus, OH MAJ
DLZ Ohio, Inc. Worthington, OH ASN
EMH&T Columbus, OH MAJ
E.P. Ferris & Associates, Inc. Columbus, OH MAJ
Parsons Brinckerhoff, Inc. received the highest score by the evaluation committee and will be awarded the Traffic Signal Installation - General Engineering Traffic Signals & Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Parsons Brinckerhoff.
2. CONTRACT COMPLIANCE
Parsons Brinckerhoff, Inc.'s contract compliance number is11-1531569 and expires 4/20/14.
3. FISCAL IMPACT
Funds in the amount of $490,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure and will be reimburse after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Parsons Brinckerhoff, Inc. for engineering, technical, and surveying services in connection with the Traffic Signal Installation - General Engineering Traffic Signals & Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements contract; to authorize the expenditure of up to $490,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($490,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Traffic Signal Installation - General Engineering Traffic Signals & Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Parsons Brinckerhoff, Inc. for the provision of engineering and design services described above in the amount of up to $490,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100008 / Roadway Imps - 18th Street (Voted Carryover) / $216,141.00 / ($216,141.00) / $0.00
704 / 530161-100071 / Roadway Imps - Misc. Const. Inspection (Voted Carryover) / $206,593.00 / ($83,859.00) / $122,734.00
704 / 540007-100000 / Traffic Signal Installation (Voted Carryover) / $0.00 / $300,000.00 / $300,000.00
704 / 590105-100006 / Ped Safety Imp - Sidewalk Program Construction (Voted Carryover) / $80,029.00 / ($6,802.00) / $73,227.00
704 / 590105-100062 / Ped. Safety Improvements - N. Broadway (Voted Carryover) / $97,653.00 / ($74,999.00) / $22,654.00
704 / 590105-100067 / Ped. Safety Improvements - S. High- Highview to Williams (Voted Carryover) / $64,001.00 / ($64,001.00) / $0.00
704 / 590105-100063 / Ped Safety Improvement - Sidewalk Design and Crosswalk Imp (Voted Carryover) / $51,000.00 / $145,802.00 / $196,802.00
704 / 540007-100000 / Traffic Signal Installation (Voted 2008) / $300,000.00 / ($300,000.00) / $0.00
704 / 440104-100008 / Roadway Imps - 18th Street (Voted 2008) / $700,000.00 / $216,141.00 / $916,141.00
704 / 530161-100071 / Roadway Imps - Misc. Const. Inspection (Voted 2008) / $100,000.00 / $83,859.00 / $183,859.00
704 / 590105-100063 / Ped Safety Improvement - Sidewalk Design and Crosswalk Imp (Voted 2008) / $160,000.00 / ($160,000.00) / $0.00
704 / 590105-100005 / Ped Safety Improvement - Sidewalk Program (Voted 2008) / $923,367.00 / $160,000.00 / $1,083,367.00
SECTION 2. That the City Auditor is authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100008 / Roadway Imps - 18th Street / 06-6600 / 741048 / $216,140.25
704 / 530161-100071 / Roadway Imps - Misc. Const. Inspection / 06-6600 / 746171 / $83,859.75
704 / 590105-100006 / Ped. Safety Improvements - Sidewalk Program Construction / 06-6600 / 710506 / $6,801.16
704 / 590105-100062 / Ped. Safety Improvements - N. Broadway / 06-6600 / 710562 / $74,999.16
704 / 590105-100067 / Ped. Safety Improvements - S. High- Highview to Williams / 06-6600 / 740567 / $ 64,000.84
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100000 / Traffic Signal Installation / 06-6600 / 591346 / $300,000.00
704 / 590105-100063 / Ped Safety Improvement - Sidewalk Design and Crosswalk Imp / 06-6600 / 710563 / $145,801.16
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Parsons Brinckerhoff, Inc., 2545 Farmers Drive, Suite 350, Columbus, Ohio, 43235, for the Traffic Signal Installation - General Engineering Traffic Signals & Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements contract for engineering and design services in an amount of up to $490,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $490,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100000 / Traffic Signal Installation / 06-6682 / 591346 / $300,000.00
704 / 590105-100063 / Ped Safety Improvement - Sidewalk Design and Crosswalk Imp / 06-6682 / 710563 / $190,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.