Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contact on behalf of the Office of Construction Management with 2K General Company for Phase 2 of the 98-102 North Front Street Parking Garage renovation project.
Under this Phase the interior of the Garage (other than the Print Room that is already in construction under a separate contract) will be renovated and upgraded with: hazardous materials abatement, LED lighting retrofits, stairwell refurbishment, painting, signage and way finding, security systems, build-out of the storefront spaces for use as a small employee fitness center, and a security office.
The City of Columbus had purchased the subject parking garage and performed structural remediation and architectural improvements under an earlier contract. This phase of the renovation of the Garage is intended to improve the parking garage to contemporary standards, better accommodate its present and future uses, and reduce energy consumption.
Formal bids were solicited and the City received two bids on June 4, 2013 as follows (0 FBE, 0 MBE):
2K General Company $2,156,578.00
Gutknecht Construction $2,237,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, 2K General Company.
Emergency action is requested to initiate this project this summer. Due to the nature much of the work performed (primarily painting and some concrete work) summer months are the best time to perform the work.
2K General Company Contract Compliance No. 31-1653018, expiration date May 15, 2014.
FISCAL IMPACT: The cost of this contract is $2,156,578.00. Sufficient funding is available in the Construction Management Capital Improvement Fund and the Gov'l SuperB.A.B.'s (Build America Bonds) Fund.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund and the Gov'l SuperB.A.B.'s (Build America Bonds) Fund; to authorize the Finance and Management Director to enter into a contact on behalf of the Office of Construction Management with 2K General Company for Phase 2 of the 98-102 North Front Street Parking Garage renovation; to authorize the expenditure of $2,156,578.00 from the Construction Management Capital Improvement Fund and the Gov'l SuperB.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($2,156,578.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget to account for an encumbrance cancellation and cash transfers between projects in the Construction Management Capital Improvement Fund and the Gov'l SuperB.A.B.'s (Build America Bonds) Fund; and
WHEREAS, formal bids were solicited and two companies responded; and
WHEREAS, 2K General Company is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with 2K General Company for Phase 2 of the 98-102 North Front Street Parking Garage renovation project, due to the nature much of the work performed (primarily painting and some concrete work) summer months are the best time to perform the work, thereby providing necessary services to City residents, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 707
Project Name| Project No.|Current Authority|Revised Authority|Difference
109 N. Front Street - Critical Observation Repair 570030-100161 (Unvoted Carryover) $196,129|$0|($196,129)
City Hall Renovations 570031-100002 (Unvoted Carryover) $66,964|$0|($66,964)
Municipal Court Renovations - Various 570043-100001 (Unvoted Carryover) $15,103|$0|($15,103)
Front Street Garage - Phase 2 MEP 570030-100136 (Unvoted Carryover) $0|$278,196|$278,196
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
City Hall Renovations - Security 570031-100003 (Unvoted Carryover) $20,431|$0|($20,431)
Municipal Court Building Renovation 570043-100000 (Unvoted Carryover) $639|$10|$649
Municipal Court Building Renovation 570043-100000 (Unvoted Carryover) $649|$0|($649)
Old Power Plant 570063-100000 (Unvoted Carryover) $318,221|$0|($318,221)
Municipal Court Renovations - Various 570043-100001 (Unvoted Carryover) $1,193,087|$1,150,659|($42,428)
Front Street Garage - Phase 2 MEP 570030-100136 (Unvoted Carryover) $1,496,653|$1,878,382|$381,729
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Gov'l SuperB.A.B.'s (Build America Bonds) Fund as follows:
FROM:
Dept/Div: 45-50| Fund: 707|Project Number 570030-100161|Project Name - 109 N. Front Street - Critical Observation Repair|OCA Code: 773161|OL3: 6620|Amount $196,129.00
Dept/Div: 45-50| Fund: 707|Project Number 570031-100002|Project Name - City Hall Renovations - HVAC|OCA Code: 770002|OL3: 6620|Amount $66,964.00
Dept/Div: 45-50| Fund: 707|Project Number 570043-100001|Project Name - Municipal Court Renovations - Various|OCA Code: 774301|OL3: 6620|Amount $15,103.00
TO:
Dept/Div: 45-50| Fund: 707|Project Number 570030-100136|Project Name - Front Street Garage - Phase 2 MEP|OCA Code: 773136|OL3: 6620|Amount $278,196.00
SECTION 3. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div:45-50| Fund: 733|Project Number 570031-100003|Project Name - City Hall Renovations - Security |OCA Code: 733103|OL3: 6620|Amount $20,430.62
Dept/Div:45-50| Fund: 733|Project Number 570043-100000|Project Name - Municipal Court Building Renovations|OCA Code: 733043|OL3: 6620|Amount $648.66
Dept/Div:45-50| Fund: 733|Project Number 570063-100000|Project Name - Old Power Plant|OCA Code: 733063|OL3: 6620|Amount $318,221.54
Dept/Div:45-50| Fund: 733|Project Number 570043-100001|Project Name - Municipal Court Renovations - Various|OCA Code: 743001|OL3: 6620|Amount $42,427.95
TO:
Dept/Div:45-50| Fund: 733|Project Number 570030-100136|Project Name - Front Street Garage - Phase 2 MEP|OCA Code: 730136|OL3: 6620|Amount $381,728.77
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for Phase 2 of the 98-102 North Front Street Parking Garage renovation project.
SECTION 5. That the expenditure of $2,156,578.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 707
Project: 570030-100136
OCA Code: 773136
Object Level 1: 06
Object Level 3: 6620
Amount: $278,196.00
Division: 45-50
Fund: 733
Project: 570030-100136
OCA Code: 730136
Object Level 1: 06
Object Level 3: 6620
Amount: $1,878,382.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.