Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Charter Hill Construction for the construction of two new storage buildings at the old Police Academy at 2609 McKinley Avenue. The Division of Police has a need for proper storage buildings for the Ordnance Section. The current storage facilities are in need of significant renovations including roofs, HVAC systems, and security. It is more cost effective to build new facilities to meet the operational needs of Police.
The work shall include, but is not limited to, removal of the existing concrete block building and related site items, construction of two new storage buildings with related site improvements, asphalt and concrete curbing and sidewalk repairs. The two new buildings will allow for the proper storage and security for the Ordnance Section which would include: proper ventilation, lighting, temperature and humidity controls, and security measures.
Formal bid were solicited and four companies submitted bids on June 20, 2013 as follows (0 FBE, 0 MBE):
Charter Hill Construction, Inc. $1,436,500.00
Staffco Construction $1,527,000.00
Gutknecht Construction $1,631,500.00
Central Ohio Building $1,958,600.00
After review of the bids received by the Office of Construction Management it is the recommendation to award the contract for the construction of new storage buildings for Police to Charter Hill Construction as the lowest and best bid.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Charter Hill Construction, Inc. Contract Compliance No. 31-1244979, expiration date January 5, 2014.
FISCAL IMPACT: The cost of this contract is $1,436,500.00. Sufficient funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Charter Hill Construction, Inc. for the construction of storage buildings for the Division of Police; to authorize the expenditure of $1,436,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($1,436,500.00)
Body
WHEREAS, it is necessary to enter into a contract with Charter Hill Construction, Inc. for the construction of two new storage buildings; and
WHEREAS, formal bids were solicited and four companies responded; and
WHEREAS, the Office of Construction Management recommends the contract award to Charter Hill Construction, Inc., as the lowest and best bid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to enter into a contract with Charter Hill Construction, Inc. for the construction of two new storage buildings so that the contractor will be able to complete this project during good weather, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Charter Hill Construction, Inc. for the construction of two storage buildings for the Division of Police.
SECTION 2. That the expenditure of $1,436,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Fund: 701
Division No. 3003
Project: 330021-100004
OCA: 712104
Object Level: 06
Object Level 3: 6620
Amount: $1,436,500.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.