Explanation
The City of Columbus Department of Public Safety, Division of Police was awarded a grant for the acquisition of two additional Qiagen EZ1 Advanced XL DNA extraction workstations with a three year warranty, and supplies for the Division's Crime Lab. This equipment will be used for DNA extraction of casework samples by the Forensic Biology section of the Crime Lab. The EZ1 Advanced workstations will consist of completely automated systems for DNA extraction of evidence samples. Crime Lab personnel will use these workstations to handle, screen, and analyze forensic DNA casework samples and to improve DNA laboratory infrastructure and analysis capacity, so that forensic DNA samples can be processed more efficiently and cost effectively. In 2007, the Division purchased a Qiagen bio robot as a sole source though legislation 1695-2007. The total cost to purchase two new EZ1 Advanced XL DNA workstations with the aforementioned warranty and supplies is $124,200.00.
There is also a need to transfer funds within object levels in this grant fund to accommodate the above purchases.
Bid Information: Qiagen, Inc. is the sole vendor that can provide the required items in order for the crime laboratory to meet project goals and to continue to be in compliance with the guidelines of the grant, namely that laboratories validate their entire DNA testing procedures. The Police Crime Lab previously validated and is currently utilizing the Qiagen DNA platform. Therefore, this purchase shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of this purchase in order to meet the deadlines of the grant award.
Contract Compliance #954141306 expires on 4/16/2015.
FISCAL IMPACT: All of these purchases will be made using funds from the NIJ FY11 DNA Backlog Reduction Program.
Title
To authorize and direct the Finance and Management Director to enter into a contract with Qiagen, Inc. for the purchase of Qiagen EZ1 Advanced XL workstations for the Division of Police, in accordance with sole source procurement provisions, to authorize the expenditure of $124,200.00 from the General Government Grant Funds, to authorize the transfer of funds within the object levels in the Grant Fund; and to declare an emergency. ($124,200.00)
Body
WHEREAS, the Division of Police was awarded a grant to purchase two EZ1 Advanced XL workstations to be used for DNA extraction of casework samples; and
WHEREAS, this equipment will handle, screen, and analyze forensic DNA casework samples so future backlogs can be mitigated; and
WHEREAS, a transfer of funds is needed within the Division's Grant Fund to properly align budget authority with expenditures; and
WHEREAS, Qiagen, Inc. is the sole source provider from whom to purchase this type of forensic equipment; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e)(1) sole source of the City of Columbus Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to purchase DNA workstations for use by the Police Crime Lab, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with Qiagen, Inc. for the purchase of two EZ1 Advanced XL DNA extraction workstations with warranty and supplies for the Division of Police.
Section 2. That funds be transferred within the General Government Grant Fund, Fund 220 as follows:
From:
Dept 30-03: OCA/Grant 331106: Obj Lvl One- 02: Obj Lvl Three 2224: Amount $26,932.24
To:
Dept 30-03: OCA/Grant 331106: Obj Lvl One-03: Obj Lvl Three 3372: Amount $ 6,932.24
Dept 30-03: OCA/Grant 331106: Obj Lvl One-06: Obj Lvl Three 6697: Amount $20,000.00
SECTION 3. That the expenditure of $124,200.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03|FUND 220|OBJ LEV (01) 02|OBJ LEV (03) 2203|OCA# 331106|GRANT #331106| |AMOUNT $4,200.00
DIV 30-03|FUND 220|OBJ LEV (01) 03|OBJ LEV (03) 3372|OCA#331106|GRANT #331106| |AMOUNT $10,000.00
DIV30-03|FUND 220|OBL LEV (01) 06|OBJ LEV (03) 6697|OCA#331106|GRANT#331106|
|AMOUNT $110,000.00
SECTION 4. That said agreement shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.