Explanation
BACKGROUND
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew an annual license agreement for SAS statistical software, provided by SAS Institute, Inc., for the Department of Columbus Public Health. The original agreement (associated with purchase order ED034681) was established in December 2007, and most recently renewed by authority of ordinance 0934-2012, passed June 11, 2012, through purchase order EL013267. This ordinance will provide for software licensing from August 1, 2013 through July 31, 2014 at a cost of $9,260.00.
This license is utilized by the Office of Assessment & Surveillance at Columbus Public Health, to accomplish public health data management, processing, and analysis. Also, this license provides Columbus Public Health with public health information for decision making and policy development within the city and to external agencies/partners.
Due to the extensive scripts/programs that have already been written using the SAS language and are being used to produce the current data management, processing and analysis, it is not in the City’s best interests to utilize an alternative data processing and statistical analysis solution. Switching products would require extensive staff training on a different application's processes and language, thereby decreasing efficiency and work productivity. The SAS Institute is the sole source provider of license renewals, so this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.07.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order for services is established in a timely manner.
FISCAL IMPACT:
In 2011 and 2012, $8,900.00 and $9,070.00 was expended respectively each year for software license support in accordance with SAS statistical software by SAS Institute Inc. This years...
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