City of Columbus - File #: 1660-2013

• File #: 1660-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2013
• In control: Technology Committee
• On agenda: 7/15/2013
• Final action: 7/18/2013
• Title: To amend the 2013 Capital Improvement Budget; to authorize the appropriation of funds and transfer of appropriation and cash between projects within the Information Services Bond Fund; to authorize the Director of the Department of Technology to modify an existing contract for maintenance and support on the Libra 300 mainframe computing system for transitional support and to establish a contract with Unisys Corporation for the purchase of a Libra 460 system (hardware, software licenses, maintenance and support and professional services); to waive the competitive bidding provisions of the Columbus City Code; to authorize the total expenditure of $29,002.92 from the Department of Technology, Information Services Division, Internal Services Fund and $694,425.50 for the Capital Improvement Bond Fund; and to declare an emergency. ($723,428.42)

Date	Ver.	Action By	Action	Result
7/18/2013	1	CITY CLERK	Attest
7/16/2013	1	MAYOR	Signed
7/15/2013	1	COUNCIL PRESIDENT	Signed
7/15/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology to modify an existing maintenance and support contract with Unisys Corporation to provide transitional support for the period July 1, 2013 to December 31, 2013 at a cost of $29,002.92 for an existing Libra 300 mainframe computing system. This legislation will also authorize the Director of the Department of Technology to enter into a new contract with Unisys Corporation to upgrade the Libra 300 system to a newer Libra 460 system. The Libra 300 system will no longer be supported by Unisys, so it is necessary to invest in a new system to continue processing payroll and running Police Division applications. The upgrade to a new Libra 460 system includes the purchase of hardware, software licenses, software maintenance and support, and professional services at a cost of $824,877.50. A credit discount of $130,452.00 to the City for the unused term of its existing license for the Libra 300 system from previous legislation (Ord. No. 1298-2012/EL013663) has been accepted which brings the new cost to $694,425.50 (hardware -$89,618.00, software licenses and associates services - $231,350.00, software maintenance and support ($73,468.00), and professional services ($299,989.50) . The term of the Libra 460 system support will be July 1, 2013 to December 31, 2015. The total cost associated with this ordinance is $723,428.42.
As described in ordinance 1298-2012, passed October 22, 2012, the Department of Technology in collaboration with other City departments had planned to migrate all applications currently residing on the Unisys 300 system to newer technology platforms, by December 31, 2013. Projects to migrate the applications (payroll, LEADS, etc.) are well under way, but will not be completed by the end of this year, so it is necessary to purchase the new Libra 460 system, as Unisys will no longer support the Libra 300 system beyond December 31, 2013. The Dep...