Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an engineering modification (Mod #1) agreement with Pomeroy and Associates, Inc. for professional engineering services in connection with the Portage Grove Area Sewer Improvements Project.
This modification is for 2013 for new home septic treatment systems that were identified in the area and developed under the City of Columbus Septic Treatment Elimination Program which encourages homeowners to connect to the sanitary sewer. The Septic Treatment Elimination Program was not part of the original scope and this modification will address the additional work associated with it. By addressing the additional homes with this modification, there is a time and cost savings to the City and residents. It will provide for the preparation of construction plans and specifications for the extension of sanitary sewer service to the Portage Grove Area.
This contract will provide a planned modification for construction plans and specification for the extension of sanitary sewer service to the Portage Grove Area project area that is located in the northwest quadrant of the city of Columbus, north of Bethel and Godown Roads.
Amount of additional funds to be expended: $103,454.15
2006 Original Contract Amount $175,385.65 (EL006706, Authorized 1-18-07)
2013 Modification No. 1 (Current) $103,454.15
Current Proposed Total $278,839.80
Reasons additional goods/services could not be foreseen:
This modification is the second of the five originally planned yearly modifications. This modification's time period covers August 2013 - August 2015.
Reason other procurement processes are not used:
This modification is an extension of the original contract, as originally planned. The city would incur additional cost and time delays by re-bidding this process.
2. Emergency Designation: Emergency designation is not requested for this legislation.
3. Contract Compliance Information: 31-1568332 | MAJ | Expiration Date: 12/132013
4. Economic Impact: The Septic Treatment Elimination Program will provide financial assistance to homeowners to help defer the costs of the assessment and tap fees. This project will eliminate septic systems which can fail and pollute the streams and rivers. Also, converting from a septic system to sanitary sewer service has a positive impact to the property values. The community is aware of this project and the City has worked closely with the residents to ensure that the sewer alignment and construction will have as minimal an impact as possible.
5. Fiscal Impact: This ordinance authorizes the Director of Public Utilities to transfer within and expend up to $103,454.15 from the Sanitary Sewer Build America Bond, Fund 668, and to amend the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a contract modification agreement for professional engineering services with Pomeroy and Associates, Inc. for the Portage Grove Area Sewer Improvements Project; to transfer within and expend up to $103,454.15 from the Sanitary Sewer Build America Bond Fund for the Division of Sewerage and Drainage; and to amend the 2013 Capital Improvements Budget. ($103,454.15)
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into planned contract modification for professional engineering services with Pomeroy & Associates in the amount of $103,454.15 in order to continue to provide construction management services for the Portage Grove Project Area.
WHEREAS, Contract No. EL006706 was authorized by Ordinance No. 2012-2006, as passed on January 18, 2007, executed by the Director on January 12, 2007, and approved by the City Attorney on January 19, 2007 in the amount of $175,385.65; and
WHEREAS, it is necessary to authorize the transfer within and expend up to $103,454.15 from the Sanitary Sewer Build America Bond, Fund 668, for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to amend the 2013 Capital Improvements Budget to provide sufficient authority for increasing a capital project account; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into planned contract modification for professional engineering services with Pomeroy & Associates for the Portage Grove Project Area at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract EL006706 for professional engineering services with Pomeroy & Associates, 599 Scherers Ct.
Worthington, Ohio 43085, in order to provide professional engineering services for the Portage Grove Project Area with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $103,454.15 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-05 | Sanitary Sewer Build America Bond Fund | Fund No. 668 | Object Level Three 6676, as follows:
From: Fund 668
Proj. No. | Proj. Name | OCA | Amount
650353-100000 | SWWTP Digester Rehab | 668353| -$74,981.11
650691-100000 | OSIS Downtown Odor Control | 668691 | -$28,473.04
To:
Fund | Proj. No. | Proj. Name | OCA | Amount
650700-100000 | Portage Grove Area Sewer Assessment | 687000 | +$103,454.15
SECTION 3. That the 2013 Capital Improvements Budget Ordinance No. 0645-2013 is hereby amended as follows, to create and provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
668 | 650353-100000 | SWWTP Digester Rehab | $0 | $74,982 | +$74,982 (from cancellation)
668 | 650353-100000 | SWWTP Digester Rehab | $74,982 | $0 | (-$74,982)
668 | 650691-100000 | OSIS Downtown Odor Control | $0 | $37,913 | +$37,913
668 | 650691-100000 | OSIS Downtown Odor Control | $37,913 | $9,440 | (-$28,474)
668 | 650700-100000 | Portage Grove Area Sewer Assessment | $0 | $103,455 | (+$103,455)
SECTION 4. That the Director of Public Utilities is authorized to expend up to $103,454.15 or as much thereof as may be needed, on the following: Sanitary Sewer Build America Bond Fund | Fund No. 668 Division 60-05 | Object Level Three 6676:
Project No. | Project Name | Amount ($) | OCA Code | Object Level Three
650700-100000 | Portage Grove Area Sewer Assessment | 687000 | +$103,454.15
SECTION 5. That the said firm, Pomeroy & Associates, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.