City of Columbus - File #: 1685-2013

• File #: 1685-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/26/2013
• In control: Public Utilities Committee
• On agenda: 7/15/2013
• Final action: 7/18/2013
• Title: To authorize the Finance and Management Director to enter into three contracts for the option to purchase Pole Line Hardware with Power Line Company, Wesco, and Spectrum Power Products, LLC and to authorize the expenditure of three dollar ($3.00) to establish these contracts from the Mail, Print Services, and UTC Fund; and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/18/2013	1	CITY CLERK	Attest
7/16/2013	1	MAYOR	Signed
7/15/2013	1	COUNCIL PRESIDENT	Signed
7/15/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND: This ordinance authorizes the option to purchase Pole Line Hardware for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contracts will be through March 31, 2014 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004869. The Purchasing Office opened formal bids on April 18, 2013. Pole Line Hardware is used for power line installations throughout the City of Columbus.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004869). Fifty-four (54) bids were solicited (MAJ: 53, M1A: 1) Three bids were received (MAJ: 3).

Power Line Supply Company was low bidder on Items 9, 18, 23, 24, 32, 34,35, 36, 38, 39, 40, 43, 45, 46, 47, 48, 51, 52, 53, 54, 55, 128, 129, 130, 131, 132, 133, 134, 138, 143, 144, 145, 146,147, 149, 150, 162, 173, 174, 175, 176, 189,190, 191, 192, 193, 194, 195,196, 199, 200, 201, 206, 207, 208, 209, 210, 220, 221, 222, 223, 224, 225, 231, 232, 233, 240, 242, 244, 249, 250, 251, 253, 255, 256, 257, 260, 261, 262, 263, 265, 267, 268, 304, 307 and 310, but was deemed non-responsive as they submitted a Pricing Validity Letter stating pricing was valid through December 31, 2013 only. The contract term is through March 31, 2014. These items are recommended for award to the next low bidder.

Power Line Supply Company was the only bidder submitting pricing on Items 38, 162, 223, 242, 246, 247, 248, 252, 254, 258, 259, 264, 266, 273, 303, 306 and 308, but was deemed non-responsive as they submitted a Pricing Validity Letter stating pricing was valid through December 31, 2013 only. The contract term is through March 31, 2014. These items will be bid informally as needed.

There were no bids for Items #126, 155, 156, 219, 269, 270, 271, 272, 277, 282, 283, 284, 285, 286, 287, 288, 290 and 296. These items will be bid informally as...