Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify an agreement with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide additional website consulting services. The original agreement (EL013485) was authorized by ordinance 1456-2012, passed July 30, 2012. That agreement allowed for modifications, with an option to renew for another year, subject to mutual agreement and approval of proper City authorities. The term of the modification will be from August 16, 2013 to August 15, 2014. Fahlgren will deliver the needed services at a cost not to exceed $213,500.00.
Fahlgren has delivered a new City web site design, fulfilling the requirements of the original agreement. In the course of completing that work, the City has identified additional needs for professional services to support the City's national branding effort through its web site, develop web content in support of that effort, and optimize the web site for search engines. These needs were not known at the time of the original agreement, so were not foreseen. As Fahlgren has unique knowledge of the City's needs learned through the web site design effort, it is in the City's best interests to obtain these services from Fahlgren, instead of through alternate procurement methods. The cost of this modification was negotiated with Fahlgren.
As the additional service from Fahlgren is not being obtained through competitive procurement, this ordinance requests a waiver of competitive bidding, in accordance with section 329.27 of Columbus City Code.
This ordinance also authorizes the appropriation of funds and the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2013 Capital Improvement Budget (CIB), passed by Columbus City Council April 1, 2013 via Ordinance # 0645-2013, to accommodate for the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt execution of this contract for the provision of website rearchitecture services.
FISCAL IMPACT:
Approval of this ordinance will allow for funding in the amount of $213,500.00. The funds to cover this expenditure will be coming from the Department of Building and Zoning Services (BZS) in the amount of $98,000.00 (fund #240-$28,000.00 and fund #514/sub-fund#240-$70,000.00), Economic Development Division in the amount of 40,000.00 (fund #010-$40,000.00), and the transferring of appropriation and cash of $44,067.77 from project # 470054-100002 (Media Services-Studio Equipment) to project # 470050-100000 (E-Gov) along with the current $31,432.23 remaining balance in the E-Gov project within the Department of Technology, Information Services Division, Capital Improvement Bond Fund.
CONTRACT COMPLIANCE:
Vendor Name: Fahlgren Acquisition, Inc. C.C.#: 550736802 Expiration Date: 4/24/2014
Title
To amend the 2013 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to authorize the Director of the Department of Technology to modify an agreement with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide additional website consulting services for an additional one year term period; to authorize the expenditure of $28,000.00 from the Department of Building and Zoning Services, Development Services Fund, $40,000.00 from the Economic and Development Division, General Fund, $70,000.00 from the Department of Technology, Internal Services Fund, and $75,500.00 from the Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($213,500.00)
Body
WHEREAS, it is necessary for the Director of the Department of Technology to modify an agreement with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide additional website consulting services. The term of this agreement will be for one (1) year from the date of a purchase order certified by the City Auditor's Office. Fahlgren will deliver the needed services at a cost not to exceed $213,500.00; and
WHEREAS, this ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2013 Capital Improvement Budget (CIB), passed by Columbus City Council April 1, 2013 via Ordinance # 0645-2013; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Director of the Department of Technology to modify an agreement with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide additional website consulting services; and to ensure that this project is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify an agreement with Fahlgren Acquisition, Inc. (dba Fahlgren Mortine) to provide additional website consulting services. The term of this agreement will be for one (1) year from the date of a purchase order certified by the City Auditor's Office. Fahlgren will deliver the needed services at a cost not to exceed $213,500.00.
SECTION 2: That the 2013 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514/Carryover
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
e-Gov:
470050-100000 / 002 22,000 31,432 9,432
Media Svcs-Studio Equipment:
470054-100002 / 002 200,000 155,932 (44,068)
e-Gov:
470050-100000 / 002 31,432 75,500 44,068
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100002(Carryover)| Project Name: Media Svcs-Studio Equipment | OCA Code: 514542|Obj. Level 1: 03|Obj. Level 3: 6655| Amount: $44,067.77
TO:
Dept./Div. 47-02| Fund 514| Subfund: 002| Project Number: 470050-100000(Carryover)| Project Name: -Gov| OCA Code: 470500| Obj. Level 3: 06|Obj. Level 3: 6655| Amount: $44,067.77
SECTION 4: That the expenditure of $213,500.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 43-01| Fund: 240| OCA Code: 430102| Obj. Level 1: 03 | Obj. Level 3: 3336| Amount: $28,000.00| Department of Building and Zoning Services
Dept./Div.: 44-02| Fund: 010| OCA Code: 442030| Obj. Level 1: 03 | Obj. Level 3: 3336| Amount: $40,000.00| Economic Development Division
Dept./Div.: 47-02| Fund: 514| Subfund: 240| OCA Code: 514240| Obj. Level 1: 03 | Obj. Level 3: 3336| Amount: $70,000.00 (BZS)
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: e-Gov| Project Number: 470050-100000(Carryover) | OCA Code: 470050| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $75,500.00 (ISD)
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.