Explanation
This ordinance is to establish option contracts to purchase Firefighter Helmets & Accessories for the Division of Fire in order to help ensure the safety of firefighters exposed to dangerous situations during the course of their duties. Firefighters will be provided the ability to select from two (2) different helmets. The term of the proposed option contract is for approximately three (3) years, with the option to extend for one (1) additional year. The initial term of the contract is through June 1, 2016. The Purchasing Office opened formal bids on June 13, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004981. One hundred and thirty (130) bids were solicited (MBR: 2, M1A: 2, F1: 2, AS1: 1). Three (3) bids were received. Two (2) bidders quoted the exact helmets specified and one (1) bidder quoted an alternate manufacturer for one of the helmets specified.
The lowest numerical bidder, The Fire House, bid an alternate helmet (Cairns 1044) that was deemed non-responsive to the specifications for a Morning Pride Ben 2 Plus LR helmet in several ways. Additionally, The Fire House failed to provide quotes for the individual accessories/components on the bid proposal page that will need to be replaced during the term of the contract.
The Purchasing Office is recommending award of the contract to the two companies providing the lowest, responsive, responsible and best bidders:
Phoenix Safety Outfitters LLC, CC# 412241348 (Expires August 23, 2014), $1.00
Fire Safety Services, Inc., CC# 340962724 (Expires February 13, 2014), $1.00
Total Estimated Annual Expenditure: $60,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because without emergency action, no less than 37 days will be added to this procurement cycle and it is high...
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