Explanation
BACKGROUND: For the option to purchase Liquefied Petroleum Gas (Propane) UTC for Various City Agencies. Liquefied Petroleum Gas (Propane) is necessary for a variety of construction, reconstruction and repair needs.
The term of the proposed option contract will be for approximately two (2) years, expiring June 30, 2015. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 27, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005013) eight (MBE:0, FBE:0) bids were solicited; One (1) bid proposals (MBE:0, FBE:0) was received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder as follows:
Ferrellgas Propane. CC#431698481 (expires July 23, 2010).
Total Estimated Annual Expenditure: $40,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Liquefied Petroleum Gas (Propane) is used in various City maintenance programs and a delay in its availability would negatively affect the efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Liquefied Petroleum Gas (Propane) with Ferrellgas Propane, Inc. to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 27, 2013 and selected the lowest, responsive, responsible and best bid. One (1) bid was received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, this Liquefied Petroleum Gas (Propane) is necessary for a variety of construction, reconstruction and repair needs; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into one (1) contract for an option to purchase Liquefied Petroleum Gas (Propane) to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized to enter into the following contract for an option to purchase Liquefied Petroleum Gas (Propane) in accordance with Solicitation No. SA005013; contract is through June 30, 2015 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
Ferrellgas Propane: All Items: Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.