Explanation
BACKGROUND: This legislation authorizes the City Attorney to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associated services. Ordinance 1509-12, authorized the original contract and funding up to $150,000.00. Ordinance 0958-2013 extended the term of the contract through August 15, 2013 and provided an additional $50,000.00 funding for the project bringing the total amount of available funding to $200,000.00.
Due to the complexity of the project further time and an adjustment of allocated services is needed to complete the project. This ordinance will authorize modifying the contract and extending the term through December 31, 2013 to allow adequate time to complete the project. No further funding is needed at this time.
EMERGENCY: There is an immediate need to modify the existing contract so the project can continue uninterrupted.
FISCAL IMPACT: No additional funds are needed at this time.
CONTRACT COMPLIANCE NUMBER: 41-1426973, expires 02-27-14.
Title
To authorize the City Attorney to modify and extend a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services; and, to declare an emergency. ($0)
Body
WHEREAS, ordinance 1509-12 authorized the City Attorney's Office to enter into a contract with West Publishing Company dba Elite A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services and the expenditure of funds up to $150,000.00; and
WHEREAS, ordinance 0958-13 authorized the City Attorney's Office to modify the original contract extending the term through August 15, 2013 and authorizing additional funding up to $50,000.00; and
WHEREAS, due to the complexity of the project an adjustment of allocated services and an extension of the term of the contract through December 31, 2013 is needed to fully customize the software for optimum use by the City Attorney's Office; and
WHEREAS, this legislation will authorize the modification of the contract and the extension of the term through December 31, 2013; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the foregoing contract modification so the project can continue uninterrupted and for the preservation of public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is authorized to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associates services, and extend the term through December 31, 2013.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.