City of Columbus - File #: 0684-2013

• File #: 0684-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/8/2013
• In control: Public Service & Transportation Committee
• On agenda: 7/22/2013
• Final action: 7/25/2013
• Title: To authorize and direct the City Auditor to appropriate and transfer $383,200.00 from the Special Income Tax Fund to the Streets and Highways Bonds Fund; to authorize the Director of Finance and Management to establish purchase orders for the purchase of Asphalt Emulsion, Asphalt Concrete and Limestone and Gravel Aggregates per the terms of conditions of current UTCs to be used for the Alley Rehabilitation - Miscellaneous Project for the Division of Planning and Operations; to authorize the expenditure of $383,200.00 from the Streets and Highways G.O. Bonds Fund for purchase of these materials, and to declare an emergency. ($383,200.00)

Date	Ver.	Action By	Action	Result
7/25/2013	1	ACTING CITY CLERK	Attest
7/24/2013	1	ACTING MAYOR	Signed
7/22/2013	1	COUNCIL PRESIDENT	Signed
7/22/2013	1	Columbus City Council	Approved	Pass

Explanation

1. BACKGROUND
The Division of Planning and Operations is engaged in the Alley Rehabilitation - Miscellaneous project for the rehabilitation of City Alleys. As part of this project, Division of Planning and Operations Crews will perform work such as clearing, surface grading and leveling, drainage improvements and selective repaving.

The rehabilitation of these alleys requires several commodities. These commodities include asphalt emulsion, asphalt concrete, and limestone and gravel aggregates. The Purchasing Office has solicited formal competitive bids for the purchase of these commodities and have established universal term contracts (UTC). Some commodity contracts are in the process of being established, but it is necessary to secure funding for these commodities as soon as possible to start the alley rehabilitation project on time.

This legislation authorizes the expenditure of $383,200.00 for the purchase of Asphalt Emulsion per the terms and conditions of the established UTC (SA004724/FL005448), Asphalt Concrete per terms and conditions of an established UTC (SA004716/FL005454), and Limestone and Gravel Aggregates per the terms and conditions of an established UTC (SA004747/FL005553).

2. CONTRACT COMPLIANCE:
Phillips Oil Co. of Central Ohio Inc. contract compliance number is 208200717 and expires 11/08/13
Shelly Materials, Inc. contract compliance number is 311574851 and expires 12/14/2013.
Kokosing Materials contract compliance number is 310980603 and expires 11/18/2013.

3. FISCAL IMPACT
Funds for this alley work are budgeted within the 2013 Capital Improvement Budget. Bonds have not yet to be sold for this project; therefore it is necessary to certify funds needed in the amount of $383,200.00 against the Special Income Tax Fund. Upon sale of the bonds, this will be reimbursed.

4. EMERGENCY DESIGNATION
Emergency legislation is requested to have funding available for this project so materials purchases can be made at the earlies...