Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to enter into a contract with Micro Focus (US) Inc. to provide Cobol software licensing, and software maintenance and support services. Micro Focus and the Department of Technology recently reviewed the City's usage of Cobol software and determined that an upgrade was required to automate nightly batch processing of daily income tax related transactions such as pay-outs and invoices for Columbus city residents and businesses. Batch processing streamlines operations by allowing the servers to operate without human interaction. The total cost of $185,000.00 entails the software licenses for ($151,853.00) and associated software maintenance and support ($33,147.00) for a term period of one year from the date of a certified purchase order.
This ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City code. To automate the income tax system batch processes, there is an immediate need to purchase these software upgrade licenses and associated software support.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain compliance with the software manufacturer’s terms of use.
FISCAL IMPACT:
The total cost of this ordinance is $185,000.00, with funds for this expense coming from both the Department of Technology, Internal Services Fund, Direct Charge Budget ($4,500.00) and the Operating Budget ($180,500.00).
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Micro Focus (US), Inc. C.C. #: 52 - 2328686 Expires: 07/14/2013
Title
To authorize the Director of the Department of Technology to enter into a contract with Micro Focus (US) Inc. to provide Cobol software licensing, and software maintenance and support services for one year; to waive the competitive bidding provisions of the Columbus City Code; and to authoriz...
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