City of Columbus - File #: 1507-2013

• File #: 1507-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/13/2013
• In control: Technology Committee
• On agenda: 9/9/2013
• Final action: 9/13/2013
• Title: To authorize the Director of the Department of Technology to enter into an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer; with the option to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities; to waive the competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $25,397.20 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($25,397.20)

Date	Ver.	Action By	Action	Result
9/13/2013	1	CITY CLERK	Attest
9/13/2013	1	MAYOR	Signed
9/9/2013	1	COUNCIL PRESIDENT	Signed
9/9/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with SHI International Corp, for Business Objects software maintenance and support. This agreement will provide for technical support services and software updates from SAP, the software manufacturer. The City uses Business Objects to deliver reports from its Performance Series financial system and Accela permitting system. The term of the agreement is from September 29, 2013 to September 28, 2014. The agreement includes options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. The total cost for the first year of the agreement is $25,397.20.

The Department of Technology published solicitation SA004986, and received two responses by the bid opening date of June 20, 2013. SHI is the lowest bidder, but offered alternate warranty terms that are acceptable to the City. Given the alternate terms in the bid response, this ordinance requests a bid waiver, in accordance with section 329.27 of Columbus City code.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain compliance with the software manufacturer’s terms of use.

FISCAL IMPACT:
The total cost for the first year of this new agreement is $25,397.20. Funds have been identified and are budgeted within the Department of Technology, Information Services Division, Internal Service Fund.


CONTRACT COMPLIANCE:
SHI International Corp CC# : 223009648 Expiration: 11/16/2013

Title

To authorize the Director of the Department of Technology to enter into an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer; with the option to renew for two additional one year terms, subject to mutual agreement and approval of ...