Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from a pre-established universal term contract (UTC), FL004953 (BPCMP01J) & FL004954 (BPCMP02D), with Brown Enterprise Solutions, LLC., and Smart Solutions, LLC., expiration date April 30, 2014.
The desktop computers, printers, servers and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers are crucial for continued efficiency, so that the City of Columbus can access applications critical to daily operations.
FISCAL IMPACT:
This purchase will expend $205,143.88 for the purchase of replacement desktop computers, computer related products and equipment, on behalf of various city agencies. Funds are identified and available in the Department of Technology, Internal Services Fund to fund this purchase.
EMERGENCY DESIGNATION:
Emergency designation is being requested by the various city agencies to immediately facilitate this purchase as the computer equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE:
Vendor Name: Brown Enterprise Solutions, LLC F.I.D#/C.C#: 90 - 0353698 Expiration Date: 1/31/2014
Vendor Name: Smart Soloutions, LLC F.I.D#/C.C#: 34 - 1403269 Expiration Date: 1/31/2014
Title
To authorize the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment from a pre-established universal term contract with Brown Enterprise and Smart Solutions, LLC.; to authorize the expenditure of $205,143.88 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($205,143.88)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment; and
WHEREAS, the desktop computers, printers, servers and computer related products and equipment used by various agencies within the City of Columbus are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and
WHEREAS, , these purchases will be made from a pre-established universal term contract (UTC), FL004953 (BPCMP01J) & FL004954 (BPCMP02D), with Brown Enterprise Solutions, LLC., and Smart Solutions, LLC., expiration date April 30, 2014; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that there is an immediate need to authorize the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment, from a pre-established universal term contract (UTC) with Brown Enterprise Solutions, LLC., and Smart Solutions LLC., for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment totaling $205,143.88, from a pre-established universal term contract (UTC),FL004953 (BPCMP01J) & FL004954 (BPCMP02D), with Brown Enterprise Solutions., and Smart Solutions, LLC., expiration date April 30, 2014.
SECTION 2. That the expenditure of $205,143.88 or so much thereof as may be necessary is hereby authorized to be expended from:
Brown Enterprise Solutions: $75,279.88
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $24,848.60 (Street Construction)
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $3,076.31 (DPU - Electricity)
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $19,567.34 (DPU - Water)
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $21,937.60 (DPU - Sewer & Drains)
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $5,850.03 (DPU - Stormwater)
Smart Solutions: $129,864.00
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $17,304.00 (Street Construction
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $6,866.16 (DPU - Electricity)
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $43,673.28 (DPU - Water)
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $48,963.60 (DPU - Sewer & Drains)
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $13,056.96 (DPU - Stormwater)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.