Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with K.E. Rose LTD. and Ace Truck Body Inc. for the purchase and installation of Utility and Platform Truck Bodies to be mounted on new 2013 Ford F350 and F450 cab and chassis which the City of Columbus will provide for the Division of Sewerage and Drainage. These vehicles will be used in the Sewer Maintenance Operations Center for sewer investigations.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005002). Thirty-three (33) vendors (32 MAJ and 1 M1A) were solicited and two (2) bids (2 MAJ) were received and opened on June 27th, 2013. The lowest responsive, responsible and best bidder for item one was received from K.E. Rose LTD for a total of $25,610.00. The lowest responsive, responsible and best bidder for item two was received from ACE Truck Body Inc. for a total of $23,362.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER:
K.E. Rose LTD. (31-1233819) expires 12/13/14
ACE Truck Body Inc. (31-0936828) expires 11/9/14
FISCAL IMPACT: $48,972.00 is budgeted and needed for this purchase.
$54,300.00 was spent in 2012
$50,303.00 was spent in 2011
Title
To authorize the Director of Finance and Management to enter into a contract with K.E. Rose LTD. and Ace Truck Body Inc. for the purchase and installation of Utility and Platform Truck Bodies for the Division of Sewerage and Drainage and to authorize the expenditure of $48,972.00 from the Sewer System Operating Fund. ($48,972.00)
Body
WHEREAS, the purchase and installation of Utility and Platform Truck Bodies for the Division of Sewerage and Drainage are required by the Division of Sewerage and Drainage for vehicles for the Sewer Maintenance Operations Center for Sewer Investigations; and
WHEREAS, the Purchasing Office opened formal bids on June 27th, 2013 for purchase and installation of Utility and Platform Truck Bodies for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidders, K.E. Rose LTD. for item one and Ace Truck Body Inc. for item two; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005002 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with K.E. Rose LTD. and Ace Truck Body Inc. for the purchase and installation of Utility and Platform Truck Bodies for the Division of Sewerage and Drainage , in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $48,972.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-05, Sewer System Operating Fund 650, OCA 605089, Object Level Three 06, Object level Three 6652,to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.