Explanation
1. BACKGROUND
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee. This committee provides input and makes recommendations to the Ohio Public Works Commission for fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. MORPC's costs for Round 26 are prorated to local jurisdictions based on the total funds ultimately awarded to each jurisdiction.
The Department of Public Service, Division of Design and Construction, was awarded a total of $6,007,479.00 for the FY 2012 Intersection Safety Improvements, NCR-Milo-Grogan (Fifth Avenue) Roadway Improvements, and Third Avenue Reconstruction projects. The Division's administrative cost as determined by MORPC is .440009133% of this total, or $26,433.46. The expenditure of this amount is authorized by this legislation.
2. FISCAL IMPACT
Funds in the amount of $26,433.46 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service through savings in other transportation projects. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested to authorize this expenditure as soon as possible in order to promote and be consistent with accurate accounting practices.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for staff support services rendered in connection with the State Capital Improvement Program and Local Transportation Improvement Program for the Division of Design and Construction; to authorize the expenditure of $26,433.46 from the Streets and Highways Bond Fund; and to declare an emergency. ($26,433.46)
Body
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) renders staff support services to the District Three Public Works Integrating Committee in connection with the State Capital Improvement Program and the Local Transportation Improvement Program, Round 26; and
WHEREAS, the cost of these services is assessed as a percentage of funds awarded to the City of Columbus Division of Design and Construction; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this expenditure needs to be authorized as soon as possible in order to promote and be consistent with accurate accounting practices thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530052-100000 / Morse Road Area Investment (Voted Carryover) / $32,713.00 / ($26,434.00) / $6,279.00
704 704 / 530058-100001 / NCR - Milo Grogan (Fifth Ave) Improvements (Voted Carryover) / $435,559.00 / $4,841.00 / $440,400.00
704 / 530086-100000 / Misc. Intersection Improvements (Voted Carryover) / $250,000.00 / $4,841.00 / $254,841.00
704 / 530161-100138 / Roadway Improvements - Third Ave. Reconstruction (Voted Carryover) / $0.00 / $16,754.00 / $16,754.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100000 / Morse Road Area Investment / 06-6600 / 591250 / $26,433.46
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100001 / NCR - Milo Grogan(Fifth Ave) Improvements / 06-6600 / 745801 / $4,840.10
704 / 530086-100000 / Misc. Intersection Improvements / 06-6600 / 590040 / $4,840.10
704 / 530161-100138 / Roadway Improvements - Third Ave. Recon. / 06-6600 / 746138 / $16,753.26
SECTION 3. That the Director of Public Service be and hereby is authorized to make payment of $26,433.46 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, OH 43215 for staff support services rendered in connection with Round 26 of the State Capital Improvement and Local Transportation Improvement Programs for the Division of Design and Construction.
SECTION 4. That for the purpose of paying the cost of the contract the sum of $26,433.46 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Funds, No. 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100001 / NCR - Milo Grogan(Fifth Ave) Improvements / 06-6631 / 745801 / $4,840.10
704 / 530086-100000 / Misc. Intersection Improvements / 06-6631 / 590040 / $4,840.10
704 / 530161-100138 / Roadway Improvements - Third Ave. Recon. / 06-6631 / 746138 / $16,753.26
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.