Explanation
1. BACKGROUND
Ordinance 1267-2013, authorized the Director of the Department of Finance and Management to enter into multiple contracts for various traffic commodities, these purchases can be capitalized. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus.
At the time Ord. 1267-2013 was drafted, $30,000.00 was authorized for LED Changeable Message Signs and Edge Lit signs. Bids were not yet completed and bids were expected to be approximately $30,000.00. AC035188 has been established and included this amount for this bid.
Bids were received, SA005025/BI006264, and the lowest, responsive, responsible and best bid was supplied by Baldwin & Sours in the amount of $50,722.00
This revised total represents an increase of $20,722.00. This ordinance seeks to increase the existing Auditor's Certificate (AC035188) established by Ord. 1267-2013 and increase the authorized expenditure for LED Changeable Message Signs and Edge Lit signs by $20,722.00
2. FISCAL IMPACT:
Funding for this increase is is contingent on funding from the bond sale for Fund 704, the Streets & Highways GO Bonds Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the City Auditor to increase an Auditor Certificate in the amount of $20,722.00; to authorize the Director of Finance & Management to enter into contract for the purchased of LED Changeable Message Signs and Edge Lit Signs total amount $50,722.00; to authorize the expenditure of $50,722.00 from the Streets & Highways GO Bonds Fund for the purchase of LED Changeable Message Signs and Edge Lit Signs; and to declare an emergency. ($50,722.00)
Body
WHEREAS, Ordinance 1267-2013, authorized the Director of the Department of Finance and Management to enter into multiple contracts for various traffic commodities, these purchases can be capitalized. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus; and
WHEREAS, $30,000.00 was authorized for LED Changeable Message Signs and Edge Lit Signs, bids were received and the lowest, responsive, responsible and best bid was supplied in the amount of $50,722.00
WHEREAS, an additional $20,722.00 must be added to existing Auditor's Certificate, AC035188; and
WHEREAS, an emergency exists in the usual daily operation of government of the City of Columbus that it is immediately necessary to assure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to increase Auditor's Certificate, AC035188, by $20,722.00 for the purpose of awarding the bid for LED Changeable Message Signs and Edge Lit signs per Ord. 1267-2013.
SECTION 2. That the Director of Finance & Management is authorized to enter into contract for the purchase of LED Changeable Message Signs and Edge Lit Signs in the total amount of $50,722.00.
SECTION 3. That the expenditure of $50,722.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-11
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6622 / 740703 / $50,722.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.