Explanation
Background:
Invitations to bid were placed on Vendor Services on two occasions with no successful outcome. The first was placed for Mentel Memorial and Champions Golf Courses Food Concessions (combined) for bid opening on October 24, 2012 (SA#004616) with one (1) bid submitted which did not meet the bid requirements and was rejected. The second was for Champions Golf Course Food Concessions (only) for bid opening on November 20, 2012 (SA#004674) and there were no bids submitted. A successful proposal from Ruthfield Enterprises, LLC dba Slabadabado Concessions was later submitted and accepted on March 19, 2013 (as a result of negotiating with Fred Holyfield).
The City has a contract for food concessions with Ruthfield Enterprises, LLC dba Slabadabado Concessions, at Champions Golf Course, which ends December 31, 2015 with two additional renewal options for 2016 an 2017.
Construction/remodeling of the Champions Golf Course Clubhouse facility was not completed until June 2013 delaying the start of Slabadabado's operations.
The City and Concessionaire agree to modify their existing contract as follows:
1. The required rent (Section 4) shall be decreased by $7,500 for 2013 for a total annual payment of $7,500. This reduction is due to construction/remodeling of the Champions Golf Course Clubhouse facility not being completed until June 2013 delaying the start of Slabadabado's operations.
2. All other terms and conditions remain the same for Champions Food Concessions by Ruthfield Enterprises, LLC dba Slabadabado Concessions.
Principal Parties:
Ruthfield Enterprises, LLC
dba Slabadabado Concessions
Fred D. Holyfield
6585 Morse Road
New Albany, Ohio 43054
Contract Compliance #270834664
Expires 3-20-2015
Community Benefit:
We believe these negotiated changes are in the best interests of our golfing customers and the success of Champions Golf Course.
Fiscal Impact: Revenue is decreased by $7,500 for a total annual payment of $7,500 in 2013 (the only year of the contract affected). Revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025932-Champions Golf Course.
Emergency Justification:
Emergency legislation is required as this affects the timing of the revenue generating contract and the payment to the city.
Title
To authorize and direct the Director of Recreation and Parks to modify the food concession contract, CT01269R, at Champions Golf Course with the food concessionaire, Ruthfield Enterprises, LLC, dba Slabadabado Concessions; and to declare an emergency. ($0.00)
Body
WHEREAS, it is in the best interest of the Department of Recreation and Parks to modify the contract with Ruthfield Enterprises, LLC dba Slabadabado Concessions, as specified in the background above; and
WHEREAS, the required rent shall be decreased by $7,500 for 2013 for a total annual payment of $7,500 due to delays in the construction/remodeling of the Champions Golf Course Clubhouse facility; and
WHEREAS, all other terms and conditions remain the same for Champions Food Concessions by Ruthfield Enterprises, LLC dba Slabadabado Concessions; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department and that it is immediately necessary to modify said contract as this affects the timing of the revenue generating contract and the payment to the city; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify the revenue generating contract CT01269R, at Champions Golf Course with the food concessionaire, Ruthfield Enterprises, LLC, dba Slabadabado Concessions, in accordance with the specifications on file in the Recreation and Parks Department.
SECTION 2. The required rent shall be decreased by $7,500 for 2013 for a total annual payment of $7,500. Revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025932 - Champions Golf Course.
SECTION 3. All other terms and conditions remain the same for Champions Food Concessions by Ruthfield Enterprises, LLC dba Slabadabado Concessions.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.