Explanation
BACKGROUND: This ordinance authorizes the purchase of eight (8) custom built medium duty medics for the Fire Division from Horton Emergency Vehicles. The Fire Division has a need to replace medics that are beyond their useful life and have high maintenance costs. The Public Safety Department is requesting a bid waiver so that the best possible price may be obtained by having the Purchasing office negotiate directly with the vendor, Horton Emergency Vehicles. The Division of Fire has utilized Horton Emergency Vehicles as the primary supplier of medics for over a decade. The Horton product has proven to be a reliable vehicle. The vehicle body is locally manufactured and Horton has provided excellent service to the Division of Fire and the Fleet Management Divisions. Purchasing Horton vehicles also enables the City to standardize units which decreases the number of parts carried on inventory and enables Fire to train Emergency Services personnel on a standard unit. Included with the medic purchases will be all pertinent equipment utilized on the vehicles.
Bid Information: The competitive bidding requirements of City of Columbus Code Section 329.06 are being waived for this purchase.
Contract Compliance: Horton Emergency Vehicles 352018529 exp. 4/17/14
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of these apparatus. Emergency legislation will save build time and permit these units to be delivered some time in early 2014.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,900,582.16 from the Public Safety Capital Bond Fund, to purchase eight (8) custom medium duty medics for the Fire Division from Horton Emergency Vehicles. The Division of Fire budgeted $6 million in the 2013 capital budget to replace apparatus. The Fire Division spent $3.3 million in 2012 to purchase fourteen (14) and $2 million in 2010 to purchase nine (9) medium duty medics.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for custom medium duty medics for the Division of Fire from Horton Emergency Vehicles; to waive the competitive bidding provisions of the Columbus City Codes, 1959; to authorize the expenditure of $1,900,582.16 from the Department of Public Safety's G.O. Bond Fund; and to declare an emergency. ($1,900,582.16)
Body
WHEREAS, the Fire Division is in need to purchase custom medium duty medics; and
WHEREAS, a waiver of competitive bidding is necessary for this purchase in order to negotiate the best possible price; and
WHEREAS, the Purchasing office has negotiated an acceptable price for the purchase of these medium duty medics; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is necessary to purchase said custom built medics to replace vehicles with high maintenance costs, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order for the purchase of medics for the Fire Division from Horton Emergency Vehicles.
SECTION 2. This Council finds it is in the best interest of the City of Columbus to waive the competitive provisions of the Columbus City Codes, Section 329.06, to permit the aforementioned purchase.
SECTION 3. That the expenditure of $1,900,582.16, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety's G.O. Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 644559, Project #340101-100002 Fire Apparatus Replacement - Medics.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.