Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order with Security Risk Management Consultants LLC (SRMC) for the purchase of Video Surveillance Consultant Services for the City of Columbus' Neighborhood Safety Program. As part of a comprehensive approach to preventing and fighting crime in the City of Columbus, Security Risk Management will provide detailed analysis and information necessary to implement additional phases of the City's Municipal Video System. The Consultants will develop high-quality video technology design and specifications that will allow the City of Columbus to solicit competitive bids for installation of cameras at additional locations around the City. Security Risk Management will also act as the project manager for all aspects of the installation and project oversight.
The purchase order will be authorized from the Department of Finance and Management, Purchasing Office's modification of Universal Term Contract No FL004407 executed via ordinance 0424-2013. The Finance and Management Department, on September 11, 2009, via ordinance No 0710-2009 executed contract number FL004407 for Video Surveillance Consultants for various City agencies. The Department of Public Safety used this initial contract to complete the Pilot program and Phase l of the City's Neighborhood Safety Camera Program. The initial contract was subsequently modified by the Purchasing Office on March 15, 2013 to change the Company name and number and extend the contract to and including March 31, 2014.
Security Risk Management Consultants Inc. Contract Compliance # is 46-1774493 (Expires 03/27/2015). This company is not debarred according to the Federal Excluded Parties Listings or the State Auditor's Findings for Recovery Database.
Emergency action is required due to the extensive lead time required in design work and the need to have the Safety Cameras in place as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $105,300.00 from Public Safety's Carryover Bond Funds for the purchase of video surveillance consultant services. Funds are available in Safety's Capital Improvement Budget for this expenditure.
The original contract between the Public Safety Department and Security Risk Management Consultants LLC was authorized by Ordinance 1108-2009 in the amount of $250,000. This ordinance authorizes an additional $105,300 with SRMC for a total contract amount of $355,300.00.
Title
To authorize the Finance and Management Director to issue a purchase order for Video Surveillance Consultant Services with Security Risk Management Consultants LLC. per the terms and conditions of a citywide Universal Term Contract; to authorize the expenditure of $105,300.00 from the Safety Voted Bond Fund and to declare an emergency. ($105,300.00)
Body
WHEREAS, as part of a comprehensive approach to preventing and fighting crime in the City of Columbus, it is necessary for the Finance and Management Director to issue a purchase order for the purchase of video surveillance consultant services with Security Risk Management Consultants LLC; and
WHEREAS, this purchase order will be authorized using a pre-existing Universal Term Contract (UTC) established through the competitive bid process by the Purchasing Office, with Security Risk Management Consultants LLC; and
WHEREAS, this pre-existing Universal Term Contract was modified via ordinance No 0424-2013 to change the Company's name and number and exercise the 1st of a two year extension by extending the contract to and including March 31, 2014: and
WHEREAS, it is necessary to authorize the Finance and Management Director to issue a purchase order per the terms and conditions of a citywide Universal Term Contract for video surveillance consultant services with Security Risk Management Consultants LLC.; and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department in that it is immediately necessary to purchase video surveillance consulting services from Security Risk Management Consultant LLC as part of a comprehensive approach to fight crime in Columbus neighborhoods, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue a purchase order with Security Risk Management Consultants LLC. for the purchase of video surveillance consultant services from a pre-existing UTC in the amount of $105,300.00.
SECTION 2. That the expenditure of $105,300.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved from the Safety Bond Fund: 701| Dept/Div: 30-01|Project Number 310003-100000|Project Name - Safety Surveillance Camera|OCA Code 701003| OL3 Code 6643 to pay the cost thereof.
SECTION 3. That the funds necessary to carryout out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.