Explanation
This legislation authorizes the Director of Finance and Management to enter into a contract with ACE Truck Body, Inc. for the purchase of a Service Body w/Crane for the Division of Water. This equipment will be used in combination with a 1 Ton Chassis as a Service Maintenance Truck which will be ordered later in the fiscal year.
The Purchasing Office opened formal bids on June 27, 2013 for the purchase of One (1) Service Body w/Crane (Solicitation SA005005) in accordance with Section 329.06. Forty-one (41) vendors (38 MAJ/2 MA/1V1) were solicited and four (4) bids were received. ACE Truck Body, Inc., was the lowest, responsive, responsible, bidder. The Division of Water has recommended an award of one (1) Service Body w/Crane for a total of $23,220.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: ACE Truck Body, Inc., Contract Compliance Number: 310936828, expires 11/09/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $23,220.00 is budgeted for this purchase. The Division of Water did not purchase similar equipment in 2012 or 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with ACE Truck Body, Inc. for the purchase of a Service Body w/Crane for the Division of Water and to authorize the expenditure of $23,220.00 from the Water Operating Fund. ($23,220.00)
Body
WHEREAS, a Service Body w/Crane is required by the Division of Water. This equipment will be used in combination with a 1 Ton Chassis as a Service Maintenance Truck; and
WHEREAS, the Purchasing Office opened formal bids on June 27, 2013 for the purchase of a Service Body w/Crane for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive and responsible bidder, ACE Truck Body, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of SA005005 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with ACE Truck Body, Inc. for the purchase of a Service Body w/Crane for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $23,220.00 much thereof as may be needed is hereby authorized from Water Systems Operating Fund 600, Department 60-09, OCA Code 602425, Object Level One 06, Object Level Three 6651, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.