Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Co., Inc. for the purchase of a Backhoe Loader & Trailer for the Division of Water. The equipment will be used by the Water Distribution Maintenance Section and will be replacing Backhoe BT-20691 and Trailer BT-21609. This equipment is being purchased in accordance with the City's Green Fleet initiative and has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005006). Twenty-one (21) vendors (19 MAJ/1 MBR/1 M1A) were solicited and four (4) bids (4 MAJ) were received and opened on June 27, 2013. Hy-Tek JCB submitted the apparent low bid in the amount of $98,999.00; however they are non-responsive to the specifications (see attached recommendation letter).
The second lowest bidder was Murphy Tractor & Equipment Co. and they are responsive to the specifications. Therefore, the Division of Water is recommending the award go to Murphy Tractor & Equipment Co., Inc. as the lowest responsive, responsible, and best bidder. This award is for one (1) Backhoe Loader & Trailer. The total award will be for $114,580.18.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Murphy Tractor & Equipment Co., Inc., Contract Compliance Number: 48-0942178, expires 7/29/2015. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $114,580.18 is budgeted for this purchase.
2012 expenditures for the Division of Water is $98,500.00.
2011 expenditures for the Division of Water is $0.00.
Title
To authorize the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Co., Inc. for the purchase of a Backhoe Loader & Trailer for the Division of Water and to authorize the expenditure of $114,580.18 from the Water Operating Fund. ($114,580.18)
Body
WHEREAS, a Backhoe Loader & Trailer is required by the Division of Water the equipment will be used by the Water Distribution Maintenance Section; and
WHEREAS, the Purchasing Office opened formal bids on June 27, 2013 for the purchase of a Backhoe Loader & Trailer for the Division of Water; and
WHEREAS, the lowest bidder apparent low bidder, Hy-Tek JCB submitted an alternate bid in the amount of $98,999.00; however they are non-responsive to the specificaitons (see attached recommendation letter); and
WHEREAS, Murphy Tractor & Equipment Co., Inc. submitted a bid in the amount of $114,580.18 that did meet the minimum specifications required; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005006 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Murphy Tractor & Equipment Co., Inc. for the purchase of a Backhoe Loader & Trailer for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $114,580.18 much thereof as may be needed is hereby authorized from Water Operating Fund 650, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.