Explanation
BACKGROUND: This legislation is for the option to establish UTC contracts for Flocculation Tank/Sedimentation Basin Shaft Bearings for the Division of Water, the primary user. This contract will provide for the purchase of replacement parts for maintenance and repair of flocculation tanks and sedimentation basins at the Hap Cremean and Dublin Road Water Plants. The term of the proposed option contracts would be approximately two years, expiring August 31, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 2, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005011). Fifty-five (55) bids were solicited: (M1A-1, F1-1, MBR-0). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Applied Industrial Technologies, MAJ, CC# 34-0117420 expires 06/14/2015, Items 1-6, 8-13 and 18-20, $1.00
Tri-State Bearing and Supply Co., Inc., MAJ, CC# 22-2398262 expires 06/12/2015, Items 7 and 14-17, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Water, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to en...
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