Explanation
BACKGROUND: This ordinance authorizes the option to purchase Adobe Software for the Department of Technology and all city agencies.
The term of the proposed option contract will be through October 31, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005019. The Purchasing Office opened formal bids on July 9, 2013. The contract will provide for the use of Adobe catalog items throughout the City.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005019). One hundred thirty one (131) bids were solicited (MAJ:118, MBR:4, M1A:5, F1:2, AS1:2) Three (3) bids were received (MAJ:1, MBR:1, MIA:1).
The Purchasing Office is recommending award of a contract to the lowest responsive, responsible and best bidder:
Brown Enterprise Solutions, LLC, CC#90-0353698 (M1A), exp. 1/31/14
Total Estimated Annual Expenditure: $80,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action no less than 37 days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Adobe Software with Brown Enterprise Solutions, LLC and to authorize the expenditure of one dollar ($1.00) to establish this contract from the Mail, Print Services, and UTC Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 9...
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