Explanation
Bids were opened by the Division of Purchasing on July 25, 2013 (SA005032 ID printers and ribbons). An award was made to the following company for the purchase and delivery of these itesm:
Company Amount Contract Compliance #
Identisys Inc. $33,036.00 411938567
Principal Parties:
357 Wilber Ave
Columbus, Ohio 432157
Jill Monus
(614)306-4364
Upon City Council approval, Identisys Inc. will receive a sales order, issued on behalf of the Finance and Management Director by the Purchasing Office, documenting the transfer of ownership of (20) ID Printers. The (20) printers allow the purchase price to be reduced $16,000.00 as trade in value. Total cost of new printers is $33,036.00 after trade in of replaced printers.
Emergency Justification:
In order to have the printers in place for fall registrations, emergency legislation is requested.
Financial Impact
$33,036.00 is budgeted in Recreation and Parks Fund 285.
Title
To authorize the Finance and Management Director to enter into contract with Identisys, Inc. for ID printers and ribbons for the Recreation and Parks Department; to authorize and direct the Finance and Management Director to sell 20 printers to Identisys Inc. for a total of $16,000.00 in trade in value; to authorize the expenditure of $33,036.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($33,036.00).
Body
WHEREAS, bids were solicited by the Purchasing Office and opened on July 25, 2013 and award will be made to Identisys Inc., for the purchase of ID printers and ribbons in accordance with the terms and conditions of SA005032 on file in the Purchasing Office; and
WHEREAS, Identisys has submitted a bid in the amount of $49,036.00 without (20) printer trade-in value and a bid in the amount of $33,036.00 with (20) printers traded in; and
WHEREAS, the provisions of Section 329.30 of the Columbus City Code, relating to the sale of City-owned personal property, has been used for the sale or trade in of (20) printers; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract to ensure delivery of the products by fall season of 2013 thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and he is hereby authorized to enter into a contract with Identisys Inc., for ID printers and ribbon for the Recreation and Parks Department in accordance with specifications on file in the Purchasing Office.
Section 2. That the Finance and Management Director is hereby authorized and directed to sell (20) printers to Identisys Inc. for the sum of $16,000.00 trade-in value towards the purchase of new printers.
Section 3. That the expenditure of $33,036.00, or so much thereof as may be necessary, be and is hereby authorized from Recreation and Parks Operating Fund, as follows, to pay the cost thereof.
Fund: 285; Dept.: 51-01; Object Level 3: 2193; OCA Code: 510297
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.