Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Affordable Choice Electric for shoreline upgrades at Fire Station No. 4, 3030 Winchester Pike; Fire Station No. 6, 5750 Maple Canyon Drive; Fire Station No. 16, 1130 East Weber Road; and Fire Station No. 32, 3676 Gender Road. The contract was formally bid (SA003858). Legislation was not necessary earlier because the contract did not exceed $20,000.00. The contract term is April 1, 2013, through March 31, 2014. The contract encompasses all buildings under the purview of the Facilities Management Division.
This modification will allow the Facilities Management Division to address electrical upgrades at the City of Columbus fire facilities. Facilities Management has received work orders for shoreline upgrades and cannot perform the work in-house; therefore it is necessary to utilize an outside contractor for these upgrades. The Division of Fire has replaced various vehicles which require the vehicles to be "plugged in" via, a shoreline, to run their internal electrical systems, i.e. heavy duty rescue vehicles. The Shoreline is hung out of the way out of the ceiling and will release if the vehicle leaves the station without "unplugging it" manually. Shorelines have been used for years in all of the fire houses. The amperage of the vehicles has changed from 20 to 30 amps. The stations currently do not have enough power to allow the vehicles to operate as they need to. There are also stations where the GFI's, ground fault interceptors, are tripping because of increased power needs.
Affordable Choice was chosen to perform the work because it has been the Facilities Management Divisions contractor for emergency service and repair of various building systems under the purview of the Facilities Management. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action to meet the operational needs of the Division of Fire, thereby providing necessary services to City residents.
Affordable Choice Electric Contract Compliance No. 31-1461454, expiration date October 3, 2013.
FISCAL IMPACT: The cost of this modification is $32,725.22. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Affordable Choice Electric for shoreline upgrades for various Fire Stations under the purview of the Facilities Management Division; to authorize the expenditure of $32,725.22 from the Safety Voted Bond Fund; and to declare an emergency. ($32,725.22)
Body
WHEREAS, the Facilities Management Division formally bid a contract with Affordable Choice Electric through SA003858; and
WHEREAS, it is necessary to modify said contract for shoreline upgrades for various Fire Stations under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract Affordable Choice Electric for shoreline upgrades for various Fire Stations under the purview of the Facilities Management Division, to meet the operational needs of the Division of Fire, thereby providing necessary services to City residents, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with Affordable Choice Electric for shoreline upgrades for various Fire Stations under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $32,725.22, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept./Div.: 30-04
Fund: 701
Project: 340103-100001
OCA: 711031
Object Level 01: 06
Object Level 03: 6670
Amount: $32,725.22
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.