Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Alta Planning + Design in the amount of up to $400,000.00 for the Bikeway Development - Bicentennial Bikeways Plan contract.
The Department of Public Service is initiating a procurement effort that will result in the award and execution of a professional service contract for the purpose of updating the 2008 Bicentennial Bikeways Plan with a focus limited to education, encouragement, evaluation, and engineering standards. This project will also include research into pedestrian education and encouragement and data collection on bicycling and walking levels. This effort and its results will be coordinated with and incorporated into an upcoming and likely concurrent effort by the City to develop a Complete Streets Thoroughfare Plan for the City of Columbus. An education and encouragement communication plan and one year of bicycle/pedestrian counts will be implemented with this project. The duration of the project is expected to last 12-15 months from the Notice to Proceed; however, the consultant shall provide a proposed schedule with the proposal.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bikeway Development - Bicentennial Bikeways Plan contract. The project was formally advertised on the Vendor Services web site from July 11, 2013, to August 1, 2013. The city received two (2) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 8, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Alta Planning + Design Columbus, OH MAJ
TranSystems Corporation Columbus, OH PHC
Alta Planning + Design received the highest score by the evaluation committee and will be awarded the Bikeway Development - Bicentennial Bikeways Plan contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Alta Planning + Design.
2. CONTRACT COMPLIANCE
The contract compliance number for Alta Planning + Design is 68-0465555and expires 12/27/14.
3. FISCAL IMPACT
Funds in the amount of $400,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with Alta Planning + Design for engineering, technical, and surveying services in connection with the Bikeway Development - Bicentennial Bikeways Plan contract; to authorize the expenditure of up to $400,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Bikeway Development - Bicentennial Bikeways Plan contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Alta Planning + Design for the provision of engineering and design services described above in the amount of up to $400,000.00; and
WHEREAS, funds in the amount of $400,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Alta Planning + Design for the Bikeway Development - Bicentennial Bikeways Plan contract for engineering and design services in an amount of up to $400,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $400,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100034 / Bikeway - Bicentennial Bikeways Plan/ 06-6682 / 740234 / $400,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.