Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into agreement with the Franklin County Engineer's Office (County) for the Norton Road-Broad Street to Hall Road project, to accept a deposit from the County for said project, and expend funds to pay the Ohio Department of Transportation (ODOT) for the remaining balance due for construction of said project.
The City of Columbus entered into agreement with ODOT to design and construct the Norton Road-Broad Street to Hall project. A portion of the local share was the County's responsibility. The County had deposited funds with the City based on an estimated amount for construction.
ODOT completed construction of the project and submitted final accounting to the City. The City is responsible to pay ODOT the total amount of the invoice, a portion of which the County has agreed to reimburse to the City.
2. FISCAL IMPACTS
The total amount of the invoice is $351,637.78. The Franklin County Engineer has agreed to provide funding to the Department of Public Service through a lump sum payment of $301,207.56 for the Department to pay the Ohio Department of Transportation for Norton Road-Broad Street to Hall Road project. The City's share is $50,430.22. Funding for this project is available within the General Permanent Improvement Fund and will be transferred to the Street and Highway Improvements Fund for this project.
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3. EMERGENCY DESIGNATION
Emergency action is requested in order to close out the project with the Ohio Department of Transportation.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to appropriate $50,430.22 within the General Permanent Improvement Fund; to authorize the City Auditor to transfer of cash and appropriation between funds; To authorize the Director of Public Service to enter into agreement with the Franklin County Engineer's Office for the Norton Road-Broad Street to Hall Road project; to accept a deposit from the County for the project; and expend funds to pay the Ohio Department of Transportation for the remaining balance due for construction of the Norton Road-Broad Street to Hall Road project; and to declare an emergency. ($351,637.78)
Body
WHEREAS, the Ohio Department of Transportation constructed the Norton Road - Broad Street to Hall Road project; and
WHEREAS, the Franklin County Engineer's Office and the City of Columbus, Department of Public Service had agreed to provide funding for a portion of the Norton Road - Broad Street to Hall Road project; and
WHEREAS, the project has been completed and final accounting shows that the City and the County owe ODOT for change orders that occurred during construction of the project; and
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into agreement with the Franklin County Engineer to accept funding from the County for the construction of the Norton Road - Broad Street to Hall Road project; and
WHEREAS, this ordinance allows the Director of Public Service to expend the County's deposit as well as City funds to pay ODOT the final amount needed; and
WHEREAS, an emergency exists within the Department of Public Service in that this contract should be authorized immediately so that funding can be made available to close out the project with the Ohio Department of Transportation, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 C.I.B. authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project number as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
748 / 537650-100000 / General Roadway Street Improvement (General Permanent Imp. Carryover) / $155,712.00 / $27,658.00 / $183,370.00 (adjusted for additional right of way revenue)
748 / 537650-100000 / General Roadway Street Improvement (General Permanent Imp. Carryover) / $183,370.00 / ($50,431.00) / $132,939.00
766 / 599766-100000/ Norton Road (Street & Highway Improvements Carryover) / $0 / $50,431.00 / $50,431.00
SECTION 2. The sum of $50,430.22 be and is hereby appropriated from the unappropriated balance of the General Permanent Improvement Fund, Fund 748, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
748 / 537650-100000 / General Roadway Street Improvement / 10-5501 / 591264 / $50,430.22
SECTION 3. That the transfer of cash between the General Permanent Improvement Fund, Fund 748 and the Street and Highway Improvement Fund, Fund 766 be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 537650-100000 / General Roadway Street Improvement / 10-5501 / 591264 / $50,430.22
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 599766-100000/ Norton Road / 80-0886 / 599766 /$50,430.22
SECTION 4. The sum of $351,637.78 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvements Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 599766-100000/ Norton Road / 06-6600 / 599766 /$351,637.78
SECTION 5. The Director of Public Service is authorized to enter into agreement with the Franklin County Engineer's Office (County) for the Norton Road-Broad Street to Hall Road project, to accept a deposit from the County for said project, and expend funds to pay the Ohio Department of Transportation (ODOT) for the remaining balance due for construction of said project.
SECTION 6. That for the purpose of paying the cost of the invoice, the sum of $351,637.78, is hereby authorized to be expended from the Street & Highway Imp. (Non-Bond), No. 766, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 766 / 599766-100000/ Norton Road / 06-6631 / 599766 / $351,637.78
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.