Explanation
1. BACKGROUND
The Department of Public Service is engaged in the Hayden Run Boulevard Phase II project (the "Project") (CIP No. 771009-100000). Completion of this Project requires cooperation with the railroad within the Project limits. This ordinance authorizes the Director of Public Service to enter into an engineering agreement with CSX Transportation, Inc. (the "Railroad").
The purpose of this engineering agreement is to allow the Railroad to review and approve engineering and design plans, specifications, drawings, and other documents pertaining to the Project; to prepare cost estimates for CSX's work in connection with the Project; and review of construction cost estimates, site surveys, assessments, studies, and related construction documents submitted to the Railroad.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CSX Transportation, Inc.
2. CONTRACT COMPLIANCE
CSX Transportation, Inc. is 546000720, expires 04/16/2015.
3. FISCAL IMPACT
Funding for this project is available within the Northwest Corridor/Pay as We Grow Fund, Number 771.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the City Auditor to appropriate $15,000.00 with in the Northwest Corridor/Pay as We Grow Fund; to authorize the City Auditor to transfer cash and appropriation between projects within the Northwest Corridor/Pay as We Grow Fund; to authorize the Director of Public Service to enter into an engineering agreement with CSX Transportation, Inc. for the review of plans and associated work pertaining to the Hayden Run Boulevard, Phase II Project; to authorize the expenditure of $15,000.00 from the Northwest Corridor Pay as We Grow Fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Hayden Run Boulevard, Phase II project; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into an engineering agreement with CSX Transportation, Inc. to allow for the Railroad to conduct reviews and associated work for this Project and provide payment to the Railroad for costs incurred during the design and construction of the Project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a design agreement with CSX Transportation, Inc. for the purpose of authorizing the Railroad to review plans and perform other work pertaining to the Hayden Run Boulevard Phase II project and to provide payment to the Railroad for this work in the amount of amount of $15,000.00 for the Department of Public Service.
SECTION 2. That from the unappropriated monies in the Northwest Corridor/Pay as We Grow, No. 771, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2013 the sum of $15,000.00 is appropriated for the Department of Public Service, Division of Design and Construction, as follows:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 771 / 771005-100000 / Lifestyles-NW Corridor / 06-6600 / 590022 / $15,000.00
SECTION 3. That the transfer of cash and appropriation within Fund 771, the Northwest Corridor/ Pay as We Grow Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
771 / 771005-100000 / Lifestyles-NW Corridor / 06-6600 / 590022 / $15,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
771 / 771009-100000 / Hayden Run Phase II / 06-6682 / 740009 / $15,000.00
SECTION 4. That for the purpose stated in Section 1, the sum of up to $15,000.00 is authorized to be expended for this contract as follows:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 771 / 771009-100000 / Hayden Run Phase II / 06-6682 / 740009 / $15,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.