Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - 2013 Preventive Surface Treatments - Crack Seal project and to provide payment for construction administration and inspection services.
The Resurfacing - 2013 Preventive Surface Treatments - Crack Seal project consists of crack sealing one hundred and twenty-five (125) city streets. The work consists of applying crack sealant to the existing pavement.
The estimated Notice to Proceed date is October 2, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on July 30, 2013, (three majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Strawser Construction, Inc. $198,457.74 Columbus, OH Majority
American Pavements, Inc $222,946.80 Plain City, OH Majority
Scodeller Construction, Inc. $344,035.41 Columbus, OH Majority
Award is to be made to Strawser Construction, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $198,457.74. The amount for construction administration and inspection services will be $19,845.77.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Construction, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Strawser Construction, Inc. is 262688853 and expires 3/23/14.
3. FISCAL IMPACT
The Department of Public Service funding, in the amount of $218,303.51, is available within the Streets and Highways G.O. Bonds Fund. An amendment to the 2013 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved roadways to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Construction, Inc., and to provide for the payment of construction administration and inspection services in connection with the Resurfacing - 2013 Preventive Surface Treatments - Crack Seal project; to authorize the expenditure of $218,303.51 from the Streets and Highways Bond Fund; and to declare an emergency. ($218,303.51)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Resurfacing - 2013 Preventive Surface Treatments - Crack Seal project; and
WHEREAS, this project consists of crack sealing one hundred and twenty-five (125) city streets. The work consists of applying crack sealant to the existing pavement; and
WHEREAS, Strawser Construction, Inc. will be awarded the contract for the Resurfacing - 2013 Preventive Surface Treatments - Crack Seal project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved roadways planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget authorized by ordinance 0645-2013 be
amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530282-100072 / Resurfacing - Preventative Surface Treatments - Crack Seal (Voted 2008) / $578,875.00 / ($218,304.00) /$360,571.00
704 / 530282-100075 / Resurfacing - Far Northwest (Voted 2008) / $742,106.00 / $37,256.00 / $779,362.00
704 / 530282-100076 / Resurfacing - Far North (Voted 2008) / $418,866.00 / $4,589.00 / $423,455.00
704 / 530282-100079 / Resurfacing - Northland (Voted 2008) / $342,510.00 / $6,163.00 / $348,673.00
704 / 530282-100082 / Resurfacing - West Olentangy (Voted 2008) / $2,004,669.00 / $8,113.00 / $2,012,782.00
704 / 530282-100085 / Resurfacing - Northeast (Voted 2008) / $3,847,396.00 / $7,510.00 /
$3,854,906.00
704 / 530282-100086 / Resurfacing - Near North/University District (Voted 2008) / $0.00 / $6,949.00 /
$6,949.00
704 / 530282-100088 / Resurfacing - Hilltop (Voted 2008) / $0.00 / $32,301.00 / $32,301.00
704 / 530282-100094 / Resurfacing - Far East (Voted 2008) / $763,323.00 / $27,477.00 / $790,800.00
704 / 530282-100095 / Resurfacing - Near South (Voted 2008) / $2,831,470.00 / $29,018.00 / $2,860,488.00
704 / 530282-100096 / Resurfacing - Far South (Voted 2008) / $0.00 / $11,375.00 / $11,375.00
704 / 530282-100097 / Resurfacing - Eastland - Brice (Voted 2008) / $251,182.00 / $22,581.00 / $273,763.00
704 / 530282-100100 / Resurfacing - Southeast (Voted 2008) / $0.00 / $9,976.00 / $9,976.00
704 / 530282-100101 / Resurfacing - Citywide (Voted 2008) / $1,335,236.00 / $15,000.00 / $1,350,236.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100072 / Resurfacing - Preventative Surface Treatments - Crack Seal / 06-6600 / 748272 / $218,303.51
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100075 / Resurfacing - Far Northwest / 06-6600 / 748275 / $37,255.47
704 / 530282-100076 / Resurfacing - Far North / 06-6600 / 748276 / $4,588.27
704 / 530282-100079 / Resurfacing - Northland / 06-6600 / 748279 / $6,162.29
704 / 530282-100082 / Resurfacing - West Olentangy / 06-6600 / 748282 / $8,112.69
704 / 530282-100085 / Resurfacing - Northeast / 06-6600 / 748285 / $7,510.14
704 / 530282-100086 / Resurfacing - Near North/University District / 06-6600 / 748286 / $6,948.36
704 / 530282-100088 / Resurfacing - Hilltop / 06-6600 / 748288 / $32,300.93
704 / 530282-100094 / Resurfacing - Far East / 06-6600 / 748294 / $27,476.53
704 / 530282-100095 / Resurfacing - Near South / 06-6600 / 748295 / $29,017.56
704 / 530282-100096 / Resurfacing - Far South / 06-6600 / 748296 / $11,375.17
704 / 530282-100097 / Resurfacing - Eastland - Brice / 06-6600 /748297 / $22,580.92
704 / 530282-100100 / Resurfacing - Southeast / 06-6600 / 782100 / $9,975.18
704 / 530282-100101 / Resurfacing - Citywide / 06-6600 / 704101 / $15,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Construction, Inc. Strawser Construction Inc., 1595 Frank Road, Columbus, Ohio 43223 for the construction of the Resurfacing - 2013 Preventive Surface Treatments - Crack Seal project in the amount of $198,457.74 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $19,845.77.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of 218,303.51 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Contract ($198,457.74)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100075 / Resurfacing - Far Northwest / 06-6631 / 748275 / $33,618.70
704 / 530282-100076 / Resurfacing - Far North / 06-6631 / 748276 / $4,140.38
704 / 530282-100079 / Resurfacing - Northland / 06-6631 / 748279 / $5,560.75
704 / 530282-100082 / Resurfacing - West Olentangy / 06-6631 / 748282 / $7,320.76
704 / 530282-100085 / Resurfacing - Northeast / 06-6631 / 748285 / $6,777.03
704 / 530282-100086 / Resurfacing - Near North/University District / 06-6631 / 748286 / $6,270.09
704 / 530282-100088 / Resurfacing - Hilltop / 06-6631 / 748288 / $29,147.83
704 / 530282-100094 / Resurfacing - Far East / 06-6631 / 748294 / $24,794.37
704 / 530282-100095 / Resurfacing - Near South / 06-6631 / 748295 / $26,184.97
704 / 530282-100096 / Resurfacing - Far South / 06-6631 / 748296 / $10,264.77
704 / 530282-100097 / Resurfacing - Eastland - Brice / 06-6631 /748297 / $20,376.65
704 / 530282-100100 / Resurfacing - Southeast / 06-6631 / 782100 / $9,001.44
704 / 530282-100101 / Resurfacing - Citywide / 06-6631 / 704101 / $15,000.00
Inspection ($19,845.77)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100075 / Resurfacing - Far Northwest / 06-6687 / 748275 / $3,636.77
704 / 530282-100076 / Resurfacing - Far North / 06-6687 / 748276 / $447.89
704 / 530282-100079 / Resurfacing - Northland / 06-6687 / 748279 / $601.54
704 / 530282-100082 / Resurfacing - West Olentangy / 06-6687 / 748282 / $791.93
704 / 530282-100085 / Resurfacing - Northeast / 06-6687 / 748285 / $733.11
704 / 530282-100086 / Resurfacing - Near North/University District / 06-6687 / 748286 / $678.27
704 / 530282-100088 / Resurfacing - Hilltop / 06-6687 / 748288 / $3,153.10
704 / 530282-100094 / Resurfacing - Far East / 06-6687 / 748294 / $2,682.16
704 / 530282-100095 / Resurfacing - Near South / 06-6687 / 748295 / $2,832.59
704 / 530282-100096 / Resurfacing - Far South / 06-6687 / 748296 / $1,110.40
704 / 530282-100097 / Resurfacing - Eastland - Brice / 06-6687 /748297 / $2,204.27
704 / 530282-100100 / Resurfacing - Southeast / 06-6631 / 782100 / $973.74
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.