Explanation
BACKGROUND: The Department of Public Service, Division of Planning & Operations needs to purchase additional asphalt emulsions for street maintenance and repair throughout the City of Columbus. The Division of Planning & Operation will be purchasing specifically RS-2 latex modified and SS-1 asphalt emulsions. The purchase of these commodities is necessary for the proper maintenance and repair of the City's roadways.
The Purchasing Office has set up a universal term contract with Phillips Oil Company of Central Ohio to provide asphalt emulsions under contract FL005448 through April 30, 2015.
CONTRACT COMPLIANCE: 208200717 Expires: 11/08/2013
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT: This ordinance authorizes a total expenditure of $40,000.00 for asphalt emulsions for the Division of Planning & Operations. A total of $100,000.00 has already been encumbered and/or expended with Phillips Oil Company of Central Ohio within the Municipal Motor Vehicle Tax Fund so far in 2013. These additional expenditures will total $140,000.00 being encumbered and/or expended for asphalt emulsions with Phillips Oil Company of Central Ohio for The Division of Planning & Operations for 2013.
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so as to allow the purchase of the commodities to occur as soon as possible to ensure roadways within the city or maintained properly.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for asphalt emulsions to Phillips Oil Company of Central Ohio for the Department of Public Service, Division of Planning & Operations; to authorize the expenditure of $40,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, additional funding is needed to purchase asphalt emulsions for the Division of Planning & Operations for maintenance and repair of the city's roadways, and
WHEREAS, the city has an universal term contract with Phillips Oil Company of Central Ohio for asphalt emulsions, and
WHEREAS, emergency legislation is requested so commodities can be purchased as soon as possible, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning & Operations, Department of Public Service, in that it is immediately necessary to establish a purchase order for asphalt emulsions for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Phillips Oil Company of Central Ohio for asphalt emulsions for the Division of Planning & Operations, Department of Public Service, on the basis of the City's universal term contract number FL005448.
SECTION 2. That the expenditure of $40,000.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT / FUND / O.L. 01-03 CODES / OCA CODE / AMOUNT
59-11 / 266 / 02-2262 / 591126 / $40,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and that the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.