Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Patrick Engineering, Inc. for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 contract. The original ordinance, 1758-2013, indicated that the project design would be completed in two parts and that a planned modification would be forthcoming. Part 1 consisted of preliminary engineering and Part 2 consists of final design.
This project includes improvements to install sidewalk curb ramps at four locations: Kenny Road from the Upper Arlington corporation line to Francisco Road; Dierker Road from Henderson Road to Bethel Road; Campus View Boulevard between High Street and Huntington Park Drive; and Huntington Park Drive between Campus View Boulevard and the COTA Park and Ride. The project will include ROW acquisition and improvements necessary to accommodate drainage, if needed.
Original contract amount: $206,000.00 (Ordinance 1758-2013, EL014744)
Modification number 1: $254,319.57
Total amount of the contract, including this modification: $460,319.57
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Patrick Engineering, Inc.
2. FISCAL IMPACT
This project is funded in the 2013 Capital Improvements Budget. Amendment to the 2013 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
3. CONTRACT COMPLIANCE
Patrick Engineering, Inc.'s contract compliance number is 363008281 and expires 12/2/14.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Patrick Engineering, Inc. for the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 contract; to authorize the expenditure of up to $254,319.57 from the Streets and Highways Bonds Fund; and to declare an emergency. ($254,319.57)
Body
WHEREAS, there is a need to modify a professional engineering services contract for Pedestrian Safety Improvements - COTA Sidewalks Phase 2 contract; and
WHEREAS, this project involves installing sidewalk curb ramps at four locations: Kenny Road from Upper Arlington corporation line to Francisco Road; Dierker Road from Henderson Road to Bethel Road; Campus View Boulevard between High Street and Huntington Park Drive; and Huntington Park Drive between Campus View Boulevard and the COTA Park and Ride; and
WHEREAS, a planned modification was anticipated to occur to fund work needed to complete Part 2; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget authorized by ordinance 0645-2013 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program (Voted 2008) / $1,069,617.00 / ($254,320.00) / $815,297.00
704 / 590105-100042 / Pedestrian Safety Improvements - COTA Sidewalks Ph. 2 (Voted 2008) / $206,000.00 / $254,320.00 / $460,320.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program / 06-6600 / 741505 / $254,319.57
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100042 / Pedestrian Safety Improvements - COTA Sidewalks Ph. 2 / 06-6600 / 740542 / $254,319.57
SECTION 3. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Patrick Engineering, Inc. 3650 Olentangy River Road, Suite 110, Columbus, Ohio, 43214, for engineering services associated with the Pedestrian Safety Improvements - COTA Sidewalks Phase 2 contract.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $254,319.57 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount:
704 / 590105-100042 / Pedestrian Safety Improvements - COTA Sidewalks Ph. 2 / 06-6682 / 740542 / $254,319.57
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.