Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify and increase a professional engineering services contract with American Structurepoint Inc., for the Department of Public Service Arterial Street Rehabilitation - James Road (CIP No. 530103-100014) project. This is the second modification to the original contract.
The Department of Public Utilities holds the original contract with American Structurepoint Inc., for their James Road Water Line Improvements Project, Division of Power and Water Contract No. 1161 (ordinance 0056-2011). Because a Department of Public Service project footprint overlapped with a Department of Public Utilities' project footprint, and American Structurepoint Inc., had a portion of the design already completed, and the Department of Public Service and the Department of Public Utilities plan to bid the construction as one project, the Department of Public Service requested and received approval to modify American Structurepoint Inc.'s contract.
The Departments of Public Service and Utilities have expanded the footprint of the joint project to address safety issues at the intersection of James Road and Livingston Avenue, immediately adjacent to the original project footprint. Because American Structurepoint already has data necessary for the completion of the work at the intersection of James Avenue and Livingston Avenue, it would not be cost efficient to advertise and procure new design services.
The scope of work in this contract modification includes, but is not limited to: adding a right turn lane to Livingston Avenue, adding a four foot median to James Road, and installing a new mast arm signal to account for the new lane configurations.
$ 249,787.81 Original Contract Amount
$ 700,000.00 Amount of Modification number 1
$ 165,000.00 Amount of this Modification, number 2
$1,114,787.81 Total contract including all modifications
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for American Structurepoint Inc., is 351127317 and expires 11/18/13.
3. FISCAL IMPACT
Funds in the amount of $165,000 are available for this project in the Streets and Highways Bonds Fund within the Department of Public Service.
4. Emergency Justification
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to modify and increase an existing contract with American Structurepoint Inc., for professional services for the Arterial Street Rehabilitation - James Road project; to authorize the expenditure of $165,000.00 within the Streets and Highways Bonds Fund; and to declare an emergency. ($165,000.00)
Body
WHEREAS, Ordinance 0056-2011 authorized the Director of Public Utilities to enter into contract with American Structurepoint Inc., for their James Road Water Line Improvements Project; and
WHEREAS, Ordinance 1359-2012 authorized the Director of Public Service to modify Contract No. EL011353 for the professional services required for the engineering and design of the Arterial Street Rehabilitation - James Road project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a professional services contract modification number 2 for the Arterial Street Rehabilitation - James Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized and directed to modify and increase an existing professional engineering services contract with American Structurepoint Inc., 2550 Corporate Exchange Drive, Ste. 300, Columbus, Ohio, 43231, for the Arterial Street Rehabilitation - James Road project, in the amount of up to $165,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $165,000.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways Bonds Fund, No. 704, for the Division of Design and Construction, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100014 / Arterial Street Rehabilitation - James Road / 06-6682 / 710314 / $165,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.