Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Traffic Signal Installation - Livingston Avenue at Wager Street project and to provide payment for construction administration and inspection services.
The Traffic Signal Installation - Livingston Avenue at Wager Street project consists of installing a traffic signal at the intersection of Livingston Avenue and Wager Street. The work includes installing coaxial communications cable, pull boxes, mast arms, pedestal poles, and video detection.
The estimated Notice to Proceed date is October 3, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids (one majority and one publicly held company) were received on July 23, 2013, and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Complete General Construction Co. $164,229.73 Columbus, OH Majority
Asplundh Construction Corp. $219,549.11 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder. The contract amount will be $164,229.73. The amount for construction administration and inspection services will be $24,634.46
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 314366382 and expires 11/1/13.
3. FISCAL IMPACT
Funding is available within the Streets and Highways Bonds Fund for this project. An amendment to the 2013 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved intersection to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company, and to provide for the payment of construction administration and inspection services in connection with the Traffic Signal Installation - Livingston Avenue at Wager Street project; to authorize the expenditure of up to $188,864.19 from the Streets and Highways Bonds Fund; and to declare an emergency. ($188,864.19)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Traffic Signal Installation - Livingston Avenue at Wager Street project; and
WHEREAS, this project consists of installing a traffic signal at the intersection of Livingston Avenue and Wager Street. The work includes installing coaxial communications cable, pull boxes, mast arms, pedestal poles, and video detection; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Traffic Signal Installation - Livingston Avenue at Wager Street project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersection planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget authorized by ordinance 0645-2013 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program (Voted 2008) / $815,297.00 / ($188,865.00) / $626,432.00
704 / 540007-100035 / Traffic Signal Installation - Livingston Ave. at Wager St. (Voted 2008) / $0.00 / $188,865.00 / $188,865.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program / 06-6600 / 741505 / $188,864.19
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100035 / Traffic Signal Installation - Livingston Ave. at Wager St / 06-6600 / 740735 / $188,864.19
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus City, Ohio 43219 for the construction of the Traffic Signal Installation - Livingston Avenue at Wager Street project in the amount of $164,229.73 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $24,634.46.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $188,864.19 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100035 / Traffic Signal Installation - Livingston Ave. at Wager St / 06-6622 / 740735 / $188,864.19
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.